Executive Assistant - 3-month Contract

Gestal; Dorval; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Professional development opportunities

Job summary

Gestal Amércique du Nord is seeking an experienced executive assistant to support the vice-president and management team. You will coordinate calendars, travel, and meetings while handling confidential information with discretion.

You will prepare presentations, draft bilingual correspondence, and contribute to budgeting and governance projects in a dynamic, international environment.

Qualifications

• College diploma in office automation or administration is required.
• Minimum of ten years of relevant experience.
• Excellent oral and written communication in French and English.
• Strong MS Office and Outlook skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Project management experience and confidentiality are essential.

Responsibilities

• Manage the schedule and organize travel for the vice-president and their management team.
• Coordinate daily activities, determine priorities and plan meetings.
• Review governance processes and suggest efficiency improvements.
• Plan meetings and prepare materials; prepare presentations.
• Communicate with senior management and external organizations on behalf of leaders.
• Prepare and consolidate expense reports and financial documents.
• Draft correspondence in French and English and update organizational charts.
• Handle budget-related activities and participate in related projects.

Skills

Executive communication

MS Office proficiency

Team collaboration

Priority management

Project management

Confidentiality

Multitasking

Education

College diploma in office automation/administration

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Gestal Amércique du Nord, is a preferred partner for companies in the aeronautics, shipbuilding and energy sectors. We offer a complete range of services, from design to realization, including maintenance. Our experts support our clients in optimizing their production processes, complying with the most rigorous standards and improving their overall performance.

Our values: Quality is everyone's business, and our commitment to continuous improvement turns mistakes into opportunities for excellence. We foster a respectful and caring environment where employees thrive. If you are ready to take on challenges and foster innovation, join us!

What are your contributions to the team?

• Manage the schedule and organize travel for the vice-president and their management team.
• Coordinate daily activities, determine priorities related to information received and plan meetings.
• Review governance processes and make recommendations to improve efficiency.
• Plan meetings and prepare all necessary materials.
• Participate in projects and prepare required presentations.
• Communicate, on behalf of the vice-president and their leaders, with senior management and various organizations.
• Prepare and consolidate expense reports and other financial documents.
• Draft and prepare various types of documents (correspondence, reports, memos, etc.) according to required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Be responsible for budget‑related activities as well as special projects, social and recognition activities, and actively participate in them.

How to thrive in this role?

• You hold a college diploma in office automation, administration or a related field.
• You possess a minimum of ten (10) years of relevant experience.
• You have excellent communication skills, both oral and written, in French and English.
• You have a very good command of the MS Office suite (Word, Excel, PowerPoint) as well as Outlook.
• You are recognized for your team spirit, dynamism, strong interpersonal skills, judgment and organizational skills.
• You are able to evaluate and manage business priorities in a dynamic, fast-paced environment.
• You have project management experience.
• You demonstrate a high sense of confidentiality.
• You enjoy managing multiple ongoing mandates.