Administrative Assistant

Desjardins; Mississauga; Vor Ort; CAD 42.000 - 62.000; Vollzeit

Benefits dieser Stelle

4 weeks of vacation

Defined benefit pension

Group insurance

Telework equipment

Zusammenfassung

Desjardins in Mississauga seeks an Administrative Assistant to support three managers in the Transformation and Integration Administrative Department. You will coordinate, plan and prioritize activities, maintain SharePoint communications and provide proactive, autonomous support across the unit.

You will craft and revise documents, manage agendas and emails, and help organize events. Strong French and English, plus Microsoft 365 skills, are essential for success.

Qualifikationen

• Three years of relevant administrative experience preferred.
• Fluent in written and spoken French; strong English skills required.
• Proficiency in Microsoft 365 including Excel, Word, PowerPoint and SharePoint.

Aufgaben

• Publish communications for the division and maintain SharePoint sites.
• Draft, format, update and revise documents for multiple sectors.
• Assist managers with agendas and email management.
• Organize meetings, committees, travel and onboarding/offboarding events.
• Support annual budget preparation and ongoing monitoring.

Kenntnisse

French language proficiency

English language proficiency

Microsoft 365

SharePoint

Communication

Organization

Event coordination

Budget monitoring

Proactive mindset

Ausbildung

Trade school diploma

Tools

Excel

Word

PowerPoint

SharePoint

Jobbeschreibung

As an administrative assistant, you help carry out administrative tasks for your sector. Your role is to support a group of three managers within the Transformation and Integration Administrative Department and provide the administrative support required to manage their unit. You help coordinate, plan and prioritize management activities. You interact with a variety of key partners. The nature of the role requires initiative, proactivity and autonomy in both decision-making and the execution of activities to effectively address the managers’ administrative needs. Your ability to communicate effectively and adapt your approach to different situations is essential. In addition to administrative responsibilities, you play a key role in communicating information to the division’s 2,600employees and 200managers. You contribute to publishing communications for all insurance professionals through a SharePoint platform. In this capacity, you help ensure that information is clear, relevant and easily accessible, support internal communications efforts and keep employee-facing content up to date. This responsibility offers an excellent opportunity to develop your expertise in organizational communications while making a tangible impact on the employee experience. More specifically, you will be required to:

• Publish communications for the entire division and contribute to maintaining SharePoint sites by ensuring the quality, accessibility and accuracy of published information
• Carry out various secretarial tasks, including drafting, formatting, updating, producing and revising documents for different sectors
• Help managers manage and follow up on their agendas and emails
• Help organize events (team meetings, committees, travel, team-building activities, employee onboarding and offboarding,etc.)
• Contribute to the preparation of the annual budget and support budget monitoring throughout the year (variance analysis and justification)

What we offer*

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment

*Benefits apply based on eligibility criteria.

What you bring to the table

• Trade school diploma in a related field
• A minimum of three years of relevant experience
• Please note that other combinations of qualifications and relevant experience may be considered
• Advanced level of proficiency in written and spoken French is required
• Intermediate advanced proficiency in English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients
• Intermediate to advanced proficiency in Microsoft365, including Excel, Word, PowerPoint and SharePoint
  Action oriented, Communicates effectively, Customer Focus, Differences, Interpersonal Savvy, Nimble learning, Plans and aligns, Situational adaptability

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We’re committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there’s something we can do to help make the recruitment process or the job you’re applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Trade Union (If applicable)

Job Family

Administration (FG)