SCM Administrative Assistant | Growth & Coordination

WSP Global Inc.; Calgary; On-site; CAD 33,000 - 44,000; Full time

Job summary

WSP Global Inc. in Calgary seeks an Administrative Assistant to support the Supply Chain Management team across procurement, contracts, expediting, and logistics.

You’ll help keep project records, process supplier invoices, track accruals, and support cash calls under the direction of the Director, SCM. Ideal candidates have 1–3 years in administration or procurement, a diploma in supply chain or equivalent, and experience with Oracle-based systems (Horizon/Unifier), PROCORE, PMIS, SharePoint,

Qualifications

• 1–3 years of relevant education and/or experience in administration, procurement, supply chain.
• Diploma in Supply Chain Management or equivalent.
• Experience with Oracle systems, Horizon and Unifier.
• Knowledge of PROCORE, PMIS, and SharePoint, with structured project documentation.
• Advanced MS Office skills (Excel, Word, PowerPoint, Visio, Access).

Responsibilities

• Coordinate day-to-day SCM activities in Oracle Unifier and support effective workflows.
• Support project accounting with supplier invoices, accrual tracking, spend profiles, and cash calls.
• Assist the Director, SCM with record keeping, proposals, presentations, and documentation distribution.
• Collaborate with Procurement, Contracts, Expediting, Logistics, and Supplier Quality Surveillance.
• Contribute as a Junior Buyer/Expeditor as opportunities permit; expand exposure across the supply chain.
• Maintain project SCM documentation and folder structures in SharePoint, PROCORE, PMIS, and other systems.
• Manage procurement commodity and supplier information within SCM systems and prepare SCM reports.
• Coordinate meetings, prepare minutes, track follow-ups, and distribute documentation.

Skills

Administration

Procurement workflows

Supply chain knowledge

Oracle-based systems

Microsoft Office

SharePoint

Education

Diploma in Supply Chain Management

Tools

PROCORE

PMIS

Unifier

SharePoint

Job description

WSP Global Inc. in Calgary seeks an Administrative Assistant to support the Supply Chain Management team across procurement, contracts, expediting, and logistics.

You’ll help keep project records, process supplier invoices, track accruals, and support cash calls under the direction of the Director, SCM. Ideal candidates have 1–3 years in administration or procurement, a diploma in supply chain or equivalent, and experience with Oracle-based systems (Horizon/Unifier), PROCORE, PMIS, SharePoint,