Administrative Assistant, Supply Chain Management

WSP Global Inc.; Calgary; On-site; CAD 33,000 - 44,000; Full time

Job summary

WSP Global Inc. in Calgary seeks an Administrative Assistant to support the Supply Chain Management team across procurement, contracts, expediting, and logistics.

You’ll help keep project records, process supplier invoices, track accruals, and support cash calls under the direction of the Director, SCM. Ideal candidates have 1–3 years in administration or procurement, a diploma in supply chain or equivalent, and experience with Oracle-based systems (Horizon/Unifier), PROCORE, PMIS, SharePoint,

Qualifications

• 1–3 years of relevant education and/or experience in administration, procurement, supply chain.
• Diploma in Supply Chain Management or equivalent.
• Experience with Oracle systems, Horizon and Unifier.
• Knowledge of PROCORE, PMIS, and SharePoint, with structured project documentation.
• Advanced MS Office skills (Excel, Word, PowerPoint, Visio, Access).

Responsibilities

• Coordinate day-to-day SCM activities in Oracle Unifier and support effective workflows.
• Support project accounting with supplier invoices, accrual tracking, spend profiles, and cash calls.
• Assist the Director, SCM with record keeping, proposals, presentations, and documentation distribution.
• Collaborate with Procurement, Contracts, Expediting, Logistics, and Supplier Quality Surveillance.
• Contribute as a Junior Buyer/Expeditor as opportunities permit; expand exposure across the supply chain.
• Maintain project SCM documentation and folder structures in SharePoint, PROCORE, PMIS, and other systems.
• Manage procurement commodity and supplier information within SCM systems and prepare SCM reports.
• Coordinate meetings, prepare minutes, track follow-ups, and distribute documentation.

Skills

Administration

Procurement workflows

Supply chain knowledge

Oracle-based systems

Microsoft Office

SharePoint

Education

Diploma in Supply Chain Management

Tools

PROCORE

PMIS

Unifier

SharePoint

Job description

Administrative Assistant, Supply Chain Management

• Montreal, QC, Canada

Job Description

What if you could redefine what's possible? With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP

The Opportunity

Build the Future with Us

Join our Supply Chain Management (SCM) team in Calgary as an Administrative Assistant, Supply Chain Management and play an essential role in delivering an efficient and coordinated procurement service across our projects.

Reporting to the Director, Supply Chain Management, you’ll support activities throughout the project SCM lifecycle while helping the team stay organized, connected, and equipped to deliver. This is an opportunity to broaden your supply chain experience while contributing across Procurement, Contracts, Expediting, Logistics, Supplier Quality Surveillance, and project delivery.

Your Impact

Coordinate day-to-day Supply Chain activities in Oracle Unifier, supporting effective SCM workflows and project delivery.

Support project accounting with supplier and contractor invoice processing, accrual tracking, spend profiles, and the initiation and coordination of cash calls.

Assist the Director, Supply Chain Management with record keeping, proposals, presentations, departmental activities, communications, and document distribution.

Collaborate with Procurement, Contracts, Expediting, Logistics, and Supplier Quality Surveillance personnel on project-related activities.

Contribute as a Junior Buyer and/or Expeditor as project opportunities and team needs permit, expanding your exposure across the supply chain function.

Maintain project SCM documentation and folder structures within SharePoint, PROCORE, PMIS, and other applicable systems.

Manage procurement commodity and supplier information within SCM systems, and prepare and distribute SCM reports as required.

Coordinate meetings, prepare accurate minutes, track follow-up actions, and distribute documentation in accordance with established procedures and protocols.

The Skills That Set You Apart

1 to 3 years of relevant education and/or experience in administration, procurement, supply chain, or a related environment.

A diploma in Supply Chain Management or equivalent related experience.

Experience working with Oracle-based systems, particularly Horizon and Unifier.

Working knowledge of PROCORE, PMIS, and SharePoint, including maintaining structured project documentation.

Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, Visio, and Access.

An understanding of supply chain and procurement workflows, with the ability to support multiple activities across the project lifecycle.

Relevant additional training or certifications, including Microsoft training and First Aid training, are considered assets.

Strong written and verbal communication, analytical, organizational, and interpersonal skills.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.

A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.

Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.

Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

• BC, AB, SK, NWT & NU:$24.00 – $32.00/h
• MB & ON:$22.50 – $30,25 /h
• Atlantic Provinces & QC:$21,50 – $30,25/h

Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark

Bring your organizational strengths, supply chain knowledge, and collaborative mindset to a team where your contribution helps projects and people move forward.

Job Info

• Job Identification 98927
• Posting Date 11/06/2026, 03:02 PM

About Us

At WSP, we exist to shape communities to advance humanity.
It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .
Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. Full details here .