Scheduler - AgeCare Sandringham

AgeCare; Victoria; Sur place; CAD 35 000 - 50 000; Plein temps

Résumé du poste

AgeCare Sandringham in Victoria, BC is seeking a Scheduler to book shifts, manage day-to-day operations, and prepare ad-hoc reports to improve service delivery.

You will fill shifts, maintain the site workbook, handle attendance, and liaise with clerks using Kronos for relief staff, ensuring accurate hours and pay codes.

The role requires a high school diploma, 2+ years in a similar role, proficiency in Microsoft Office, and a commitment to confidentiality.

Qualifications

• High School Diploma or GED required. Diploma in office management or related field preferred.
• Minimum 2 years’ experience in same or similar role.
• Ability to operate word processing software and spreadsheet programs.
• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience in a unionized health care environment preferred.
• Excellent verbal and written communication skills.
• Upholds confidentiality.
• Demonstrated analytical and problem-solving skills.

Responsabilités

• Provides solution focused assistance to site staff.
• Ensures all shifts are filled to meet business needs.
• Responsible for the management of “site workbook” of vacant shifts.
• Manages sick time, time & attendance records, filling up shifts, and scheduling.
• Prepares daily assignment sheets for the departments.
• Authorizes and affirms that overtime and agency use is minimal.
• Assures effective communication with management regarding unit staffing status and issues.
• Accurately inputs relief staff into shifts in Kronos.
• Enters accurate hours/pay codes are entered for relief staff.
• Liaison with Unit Clerks/Administrative staff.

Connaissances

Communication skills

Analytical thinking

Problem solving

Confidentiality

Time management

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Formation

High School Diploma or GED

Diploma in office management

Outils

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Description du poste

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents’ homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity:

The Scheduler is responsible for the booking of shifts, the effective day to day business operations, providing reports on an ad-hoc basis and as requested. This role will establish continuous, innovative improvement of current services in order to provide an enhanced customer service experience.

What You Will Do:

• Provides solution focused assistance to site staff.

• Ensures all shifts are filled to meet business needs.

• Responsible for the management of “site workbook” of vacant shifts.

• Manages sick time, time & attendance records, filling up shifts, and scheduling.

• Prepares daily assignment sheets for the departments.

• Authorizes and affirms that overtime and agency use is minimal.

• Assures effective communication with management regarding unit staffing status and issues.

• Accurately inputs relief staff into shifts in Kronos.

• Enters accurate hours/pay codes are entered for relief staff.

• Liaison with Unit Clerks/Administrative staff.

What You Will Need:

• High School Diploma or GED required. Diploma in office management or related field preferred.
• Minimum 2 years’ experience in same or similar role.
• Ability to operate related equipment i.e., word processing software and spreadsheet programs.
• Demonstrated proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Preference will be given to those who have experience in a unionized health care environment.
• Excellent verbal and written communication skills.
• Upholds in maintaining confidentiality.
• Demonstrated analytical and problem-solving skills.

Work Location: AgeCare Sandringham

Address: 1650 Fort Street Victoria, BC V8R 1H9

Employment Type: Regular Full-time

FTE: 1.00

Wage Levelling Salary: $31.19 per hour