[B] Scheduler Reg FT [BJP Sched. 1.00] AgeCare Jasper Place

Bloom Limited Partnership; Edmonton; On-site; CAD 42,000 - 54,000; Full time

Job summary

AgeCare in Canada is seeking a dedicated Scheduler to manage shift bookings, attendance, and daily staffing reports, ensuring shifts are filled and overtime is minimized while maintaining a high level of resident care and staff communication.

The role requires a High School Diploma or GED, a Diploma in office management, at least 2 years in a similar role, and strong Excel/Word/PowerPoint/Outlook skills; unionized health care experience is a plus.

Qualifications

• High School Diploma or GED required.
• Diploma in office management preferred.
• Minimum 2 years' experience in a similar role.
• Proficiency with word processing and spreadsheet software.

Responsibilities

• Provide solution focused assistance to site staff.
• Ensure all shifts are filled to meet business needs.
• Manage 'site workbook' of vacant shifts.
• Manage sick time, time & attendance records, filling up shifts, and scheduling.
• Prepare daily assignment sheets for the departments.
• Authorize and affirm overtime and agency use is minimized.
• Communicate effectively with management regarding staffing status and issues.
• Enter relief staff hours and pay codes accurately in Kronos.
• Coordinate with Unit Clerks/Administrative staff.

Skills

Communication

Time management

Education

High School Diploma or GED

Diploma in office management

Tools

Excel

Word

PowerPoint

Outlook

Job description

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity

The Scheduler is responsible for the booking of shifts, the effective day to day business operations, providing reports on an ad-hoc basis and as requested. This role will establish continuous, innovative improvement of current services in order to provide an enhanced customer service experience.

What You Will Do

• Provide solution focused assistance to site staff.
• Ensures all shifts are filled to meet business needs.
• Responsible for the management of "site workbook" of vacant shifts.
• Manage sick time, time & attendance records, filling up shifts, and scheduling.
• Prepare daily assignment sheets for the departments.
• Authorizes and affirms that overtime and agency use is minimal.
• Assures effective communication with management regarding unit staffing status and issues.
• Accurately inputs relief staff into shifts in Kronos.
• Enter accurate hours/pay codes are entered for relief staff.
• Liaison with Unit Clerks/Administrative staff.

What You Will Need

• High School Diploma or GED required.
• Diploma in office management or related field preferred.
• Minimum 2 years' experience in same or similar role.
• Ability to operate related equipment i.e., word processing software and spreadsheet programs.
• Demonstrated proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Preference will be given to those who have experience in a unionized health care environment.
• Excellent verbal and written communication skills.
• Upholds in maintaining confidentiality.
• Demonstrated analytical and problem-solving skills.

Since 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home-like atmosphere where they and their families can be assured peace of mind.