Scheduler - AgeCare Sandringham

AgeCare Ltd.; Victoria; Hybrid; CAD 35,000 - 50,000; Full time

Job summary

AgeCare Sandringham is hiring a Scheduler to manage shift bookings and daily operations. You will provide site staff with scheduling support, ensure shifts are filled to meet needs, and maintain the site workbook of vacancies.

Proficiency in Excel, Word, PowerPoint, and Outlook is essential, with Kronos experience a plus. We're seeking a detail-oriented communicator with 2+ years in a similar role, able to handle confidential information and coordinate across departments within a unionized

Qualifications

• Requires High School Diploma or GED; diploma in office management preferred.
• Minimum 2 years' experience in a similar role.
• Proficiency with Word processing and spreadsheet programs (Excel) preferred.

Responsibilities

• Provides solution-focused assistance to site staff.
• Ensures all shifts are filled to meet business needs.
• Manages the site workbook of vacant shifts.
• Accounts for sick time, attendance, and scheduling; inputs relief staff into shifts in Kronos.
• Prepares daily assignment sheets for departments; monitors overtime usage.

Skills

Excel

Word

PowerPoint

Outlook

Office management

Communication

Education

High School Diploma or GED

Diploma in Office Management or related field

Tools

Kronos

Job description

Scheduler - AgeCare Sandringham page is loaded## Scheduler - AgeCare Sandringhamlocations: Victoria, British Columbia, Canadatime type: Full timeposted on: Posted Yesterdayjob requisition id: R26\\_07136At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.The Opportunity:The Scheduler is responsible for the booking of shifts, the effective day to day business operations, providing reports on an ad-hoc basis and as requested. This role will establish continuous, innovative improvement of current services in order to provide an enhanced customer service experience.What You Will Do:* Provides solution focused assistance to site staff.* Ensures all shifts are filled to meet business needs.* Responsible for the management of \"site workbook\" of vacant shifts.* Manages sick time, time & attendance records, filling up shifts, and scheduling.* Prepares daily assignment sheets for the departments.* Authorizes and affirms that overtime and agency use is minimal.* Assures effective communication with management regarding unit staffing status and issues.* Accurately inputs relief staff into shifts in Kronos.* Enters accurate hours/pay codes are entered for relief staff.* Liaison with Unit Clerks/Administrative staff.What You Will Need:* High School Diploma or GED required. Diploma in office management or related field preferred.* Minimum 2 years' experience in same or similar role.* Ability to operate related equipment i.e., word processing software and spreadsheet programs.* Demonstrated proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.* Preference will be given to those who have experience in a unionized health care environment.* Excellent verbal and written communication skills.* Upholds in maintaining confidentiality.* Demonstrated analytical and problem-solving skills.**Work Location:** AgeCare Sandringham**Address:** 1650 Fort Street Victoria, BC V8R 1H9**Employment Type:** Regular Full-time**FTE:** 1.00Wage Levelling Salary: $31.19 per hourSince 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home-like atmosphere where they and their families can be assured peace of mind. We want to hear from you if you are a talented, motivated, and embrace our guiding principles of:**Trust**: Act with integrity and fairness**Respect**: Treat everyone with dignity, kindness, and compassion**Quality**: Relentlessly pursue excellence in care and service**Teamwork**: Uplift each other with positive energy and support