Scheduler - AgeCare Sandringham

Bloom Limited Partnership; Victoria; On-site; CAD 43,000 - 47,000; Full time

Job summary

AgeCare Sandringham is seeking a dedicated Scheduler to optimize shift bookings and support site staff in Victoria, BC. This regular full-time role focuses on ensuring staffing coverage meets daily operations and service standards.

You will maintain the site workbook, manage sick time and attendance, input relief staff into Kronos, and generate ad-hoc reports, collaborating with unit clerks and administration to deliver reliable, compassionate care.

Qualifications

• High School Diploma or GED required.
• Diploma in office management or related field preferred.
• Minimum 2 years' experience in same or similar role.
• Proficiency in Excel, Word, PowerPoint, and Outlook.
• Preference for those with experience in a unionized health care environment.
• Excellent verbal and written communication skills.
• Upholds confidentiality.
• Demonstrated analytical and problem-solving skills.

Responsibilities

• Provides solution-focused assistance to site staff.
• Ensures all shifts are filled to meet business needs.
• Manages the site workbook of vacant shifts.
• Manages sick time, time & attendance records, filling shifts, and scheduling.
• Prepares daily assignment sheets for departments.
• Authorizes and minimizes overtime and agency use.
• Ensures effective communication with management regarding staffing status and issues.
• Accurately inputs relief staff into shifts in Kronos.
• Enters accurate hours/pay codes for relief staff.
• Liaises with Unit Clerks and Administrative staff.

Skills

Excel

Word

PowerPoint

Outlook

Communication

Confidentiality

Analytical thinking

Problem solving

Education

High School Diploma or GED

Diploma in office management

Tools

Kronos

Job description

About Us At AgeCare

Our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity

The Scheduler is responsible for the booking of shifts, the effective day to day business operations, providing reports on an ad-hoc basis and as requested. This role will establish continuous, innovative improvement of current services in order to provide an enhanced customer service experience.

What You Will Do

• Provides solution focused assistance to site staff.
• Ensures all shifts are filled to meet business needs.
• Responsible for the management of "site workbook" of vacant shifts.
• Manages sick time, time & attendance records, filling up shifts, and scheduling.
• Prepares daily assignment sheets for the departments.
• Authorizes and affirms that overtime and agency use is minimal.
• Assures effective communication with management regarding unit staffing status and issues.
• Accurately inputs relief staff into shifts in Kronos.
• Enters accurate hours/pay codes are entered for relief staff.
• Liaison with Unit Clerks/Administrative staff.

What You Will Need

• High School Diploma or GED required.
• Diploma in office management or related field preferred.
• Minimum 2 years' experience in same or similar role.
• Ability to operate related equipment i.e., word processing software and spreadsheet programs.
• Demonstrated proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Preference will be given to those who have experience in a unionized health care environment.
• Excellent verbal and written communication skills.
• Upholds in maintaining confidentiality.
• Demonstrated analytical and problem-solving skills.

Work Location: AgeCare Sandringham Address: 1650 Fort Street Victoria, BC V8R 1H9 Employment Type: Regular Full-time FTE: 1.00 Wage Levelling Salary: $31.19 per hour

Since 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home-like atmosphere where they and their families can be assured peace of mind.

We want to hear from you if you are a talented, motivated, and embrace our guiding principles of: Trust: Act with integrity and fairness Respect: Treat everyone with dignity, kindness, and compassion Quality: Relentlessly pursue excellence in care and service Teamwork: Uplift each other with positive energy and support