Sales & Reception Coordinator

HearCANADA; Brooks; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading hearing care provider in Brooks is looking for a Sales & Reception Coordinator to manage patient engagement and clinic operations. This role is essential for ensuring exceptional patient experiences and driving sales of products and services. The position offers flexible hours, competitive pay, and excellent benefits including health coverage and paid time off. Join the team dedicated to providing Wonderful Sound for All and make a meaningful impact in the community.

Benefits

Starting hourly compensation of $21-$24

Health, dental, and vision benefits

RRSP matching program

Generous time off policies

Qualifications

• 2+ years of experience in a customer‑facing role.
• Experience recommending products or in retail is preferred.
• Access to a vehicle and a valid driver’s license.

Responsibilities

• Lead patient engagement activities and ensure a positive experience.
• Manage the clinic schedule by booking and rescheduling appointments.
• Educate patients on billing and payment options.

Skills

Customer service experience

Sales acumen

Team player

Customer-centric attitude

Job description

Part of WSAudiology group, HearCanada bolsters a world-class team of hearing care professionals/pioneers who share a passion for providing Wonderful Sound for All. With 60% of the Canadian population experiencing a type of hearing health issue in 2021, our teams are passionate about providing an exceptional client experience through their hearing journey, going above and beyond to provide relevant and meaningful solutions.

We are growing and searching for a Sales & Reception Coordinator (called "Client Care Coordinator" internally) to join our Client Care team! In this role, you will be in a patient-facing administrative role and will be responsible for administrative duties within the clinic, ensuring a positive patient experience, and driving sales of our products and services.

This is a permanent, full-time or permanent part-time position based onsite at our Brooks, AB HearCANADA Clinic. We are open to hiring someone part-time for 3 days a week (22.5 hours per week) or full‑time 4‑5 days a week (30‑37.5 hours per week) depending on candidate preference and availability. Regular hours will be scheduled Monday through Friday 8:30 am - 4:30 pm.

What We Offer

• Starting hourly compensation of $21-$24/hour + an attractive bonus program
• Benefits - including health, dental, vision + a healthcare spending account, starting on day one of hire
• RRSP matching program
• Generous time off policies including 3 weeks of vacation, 7 paid personal days, + 1 paid volunteer day
• Training + education opportunities
• Friends and family discounts + our employee perk program

What You’ll Do

• Lead patient engagement activities and ensure a positive patient experience by acting as the first point of contact for patients visiting or contacting the clinic
• Manage the clinic schedule by booking and rescheduling appointments; follow‑up on missed appointments or with appointment reminders
• Making product and payment recommendations to enhance the patient journey
• Support with maintaining physical and electronic records
• Perform basic hearing aid maintenance and product questions
• Participate in local events and marketing initiatives to support HearCANADA branding and networking within the local community
• Educate patients on billing and payment options; perform AR duties as assigned

What We’re Looking For

• 2+ years of experience in a customer‑facing role - you have worked in sales, retail, a busy office, or a clinic environment and are comfortable interacting with customers
• Sales acumen - experience recommending products or in retail is strongly preferred
• Access to a vehicle and a valid driver’s license - some local travel (mileage compensated) will be required
• Customer‑centric attitude - you are comfortable interacting with diverse patient groups and networking within the community to position HearCANADA as Brooks’ number one choice for hearing care services
• Team‑player - you work well with others and appreciate what can be accomplished with support from colleagues
• Willingness to participate in some local travel - access to a car and a valid driver’s license is strongly preferred as some travel will be expected within the assigned region (mileage paid) for community events and marketing initiatives

To join us on our journey in providing Wonderful Sound for All, click the "Apply Now" button!

HearCANADA acknowledges that this posting represents a current, existing vacancy. We use an Applicant Tracking System to post vacancies and manage candidate data; Artificial Intelligence is not used in the decision‑making process in screening or interviewing candidates, however, may be used for note‑taking or automations such as email communication.

HearCANDA is committed to fair and accessible employment practices, and we welcome and encourage applications from candidates with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process; requests can be submitted via [e-mail].