Sales Administrator

Lakeside Controls; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

Lakeside Controls in Mississauga is seeking a Sales Administrator to support the sales team and external partners. You will manage purchase orders, enter data into the ERP, and generate order confirmations to keep everyone informed.

This role requires a university degree or college diploma, 1–2 years of administrative experience, and proficiency with MS Office on Windows. You will collaborate with Order Management, Project Coordinators, Inside Sales, and Application Engineers to keep customer

Qualifications

• University Degree or College Diploma.
• 1–2 years of administrative experience.
• Proficiency in MS Office, Windows.

Responsibilities

• Assisting and collaborating with sales team, vendors, and others to fulfill customer needs while adhering to Lakeside’s policies, initiatives and goals.
• Retrieving and distributing new purchase orders within the sales teams, updating status and dates through the Customer Portal.
• Accurately entering and updating data into the business system and ensuring items are accounted for.
• Generating, updating and sending order confirmations and status reports as required.
• Reviewing vendor order acknowledgements for discrepancies and attaching updates in the system.
• Revising and reviewing orders when necessary.
• Supporting the inspection process and releasing orders for shipment.
• Obtaining, tracking, assembling and sending documentation as required.
• Engaging in direct communication with customers regarding information requests and order status.
• Collaborating with Order Management Coordinators, Project Coordinators, Inside Sales Associates, and Application Engineers.
• Completing ad hoc administrative tasks to support sales teams.

Skills

MS Office proficiency

Communication skills

Education

University Degree or College Diploma

Job description

What you will be doing in the role of Sales Administrator:

Your responsibilities may include, but are not limited to:

• Assisting and collaborating with sales team, other Lakeside teams, vendors, etc. to ensure that customer needs are fulfilled while satisfying Lakeside’s policies, initiatives and business goals
• Retrieving and distributing new purchase orders within the sales teams, updating status and dates through the Customer Portal
• Accurately entering and updating data into the business system, ensuring all items are accounted for
• Generating, updating and sending order confirmations and status reports, as required
• Reviewing vendor order acknowledgements for discrepancies, updating dates and attaching in business system
• Revising and reviewing orders when necessary
• Supporting the inspection process and releasing of orders for shipment
• Obtaining, tracking, assembling and sending documentation as required
• Engaging in direct communication with customers, including responding to requests for information, order status and documentation
• Working with Order Management Coordinators, Project Coordinators, Inside Sales Associates, and Application Engineers
• Completing ad hoc administrative tasks, as required to support sales teams

Knowledge and skills required for the role:

• University Degree or College Diploma
• One to Two (1-2) years’ of administrative experience
• Proficiency in MS Office, Windows.