S2627-238 - Temporary HR Representative

School District #71 (Comox Valley); Courtenay; On-site; CAD 36,000 - 52,000; Full time

Job summary

School District 71 (Comox Valley) invites applications for a Human Resources Representative, 35 hours per week, Monday to Friday. The current rate is $31.95 per hour plus 16.3% in lieu of benefits. This temporary position ends February 1, 2027 or on return of the incumbent.

Qualifications include Grade 12 with a business admin certificate, HR coursework, and three years of HR experience. CPHR preferred; strong MS Office skills and high discretion are required.

Qualifications

• Grade 12 education plus a post secondary program certificate in business administration or related field.
• One year of HR coursework; three years of current HR experience.
• CPHR designation preferred; typing speed 40 wpm; proficient in Microsoft Office.
• High level of professionalism and discretion with confidential information.
• Strong organization, attention to detail, and accuracy under changing deadlines.

Responsibilities

• Provide HR services to employees and clerical support to HR Department.
• On-board new hires, set up email addresses and Employee IDs, ensure policy compliance.
• Assist with budgets, purchase orders, inventory tracking, and procurement.
• Support HR Helpdesk, ADS inquiries, and payroll-related tasks as needed.
• Maintain employee files and process internal/external job postings and applicant lists.
• Coordinate employee events, development activities, and data entry in HRIS.
• Act as back-up in absence of other HR Representatives; perform reception duties.

Skills

HR experience

Microsoft Office

Typing 40 wpm

Discretion

Organization

Interpersonal skills

Teamwork

Education

Grade 12 education

Business administration certificate

CPHR designation (preferred)

Tools

Microsoft Office

Office equipment

Job description

School District 71 is aninclusive learning community that embraces diversity, fosters relationships and empowers all learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a collaborative community together.

We invite applications for the position of:

• Human Resources Representative, 35 hours per week, Monday through Friday.
• The current rate of pay is $31.95 per hour plus 16.3% in lieu of benefits.
• Please note this temporary position will end February 1, 2027 or upon return of the incumbent.

Qualifications:

Grade 12 education supplemented by completion of post secondary program certificate in business administration or related field, supplemented with one year of coursework in human resources. CPHR designation, or working toward it, is preferred; typing speed of 40 wpm; proficient in Microsoft Office Programs; three years of current human resources experience; ability to exercise a high level of professionalism and discretion with confidential information; ability to organize and prioritize duties with strong attention to detail and high level of accuracy; ability to handle high volumes of work with constantly changing deadlines and constant interruptions; experience in the use of relevant office equipment.; meets the physical requirements of the position; ability to work independently and as a member of a team; excellent interpersonal and communication skills; demonstrated ability to align with and live by the Human Resources Department vision, mission and values

Duties/Responsibilities:

Duties are performed under the supervision of the Manager of Human Resources or designate; provides HR services to employees and clerical support to the Human Resources Department; provides on-boarding for new hires, sign up new employees to the district, issues SD71 email address and Employee ID, and ensures compliance with Board policies and procedures; assists with accounts verification for the Human Resources Department budget; assists with purchase orders, tracking of inventory, and procurement of materials for Workplace Medical Accommodations; provides employee support at the HR Helpdesk; assists staff with Automated Dispatching System (ADS) enquiries and provides manual dispatching as needed; processes new hire paperwork and ensures compliance with the Criminal Review Act; assists in maintaining employee personnel files; assists with preparing and processing internal and external job postings and applicant lists; provides logistical support for employee events, in-service and professional development activities; assists with employee paperwork tracking; acts as back-up in the absence of other HR Representatives; facilitates accurate entry and tracking of data in HRIS; distributes mail and performs reception duties for the Human Resources Department; follows proper work procedures, observes all regulations pertinent to the work, maintains a good working relationship with other employees and cooperates in maintaining a healthy learning and working environment; performs other related duties as assigned by the Supervisor

An Equal Opportunity Employer