Temporary Human Resources Services Assistant

Halton Catholic District School Board; Burlington; On-site; CAD 42,000 - 54,000; Full time

Job summary

The Halton Catholic District School Board (HCDSB) is seeking a Human Resources Services Assistant to support staff replacement operations and benefits administration across the board.

Under the supervision of the Manager, HR Services Operations, you will manage daily HRIS and replacement system tasks, monitor absences, respond to inquiries, administer OMERS and other benefits, and uphold confidentiality in all dealings.

Qualifications

• Post-Secondary Degree in Human Resources or related field.
• Minimum of one year of HR experience in benefits administration and/or HRIS.
• Work experience with a school board is considered an asset.
• Excellent organizational skills and ability to multi-task.
• Strong professionalism, discretion, adherence to confidentiality and attention to detail.
• Proficient in Microsoft Office Products, Human Resources Information Systems.
• Experience in SmartFind Express (staff replacement system) is considered a strong asset.
• Please be advised a Criminal Reference Check including Vulnerable Sector Screening is required upon hire.

Responsibilities

• Oversee daily operations of the staff replacement system and monitor absences.
• Assist in employee benefits administration and OMERS pension management.
• Provide support with other departmental duties as assigned.

Skills

HR knowledge

School board experience

Organizational skills

Discretion/confidentiality

Multitasking

Microsoft Office proficiency

HRIS experience

SmartFind Express experience

Education

Post-Secondary Degree in Human Resources or related field

Tools

Microsoft Office

HRIS

SmartFind Express

Job description

About Us

The Halton Catholic District School Board (HCDSB), in partnership with home and Church, is an inclusive and equitable learning community dedicated to providing excellence in Catholic education by developing Christ-centered individuals enabled to transform society. A provincial leader in student achievement, Halton Catholic District School Board provides exceptional educational experiences and services to over 36,000 students of all ages across our 48 elementary schools, 10 secondary schools, and 3 continuing education facilities, serving the wider Catholic communities of Burlington, Halton Hills, Milton, and Oakville.

We encourage all applicants to view our Careers website for more information about our Board.

Position Details

This is a temporary full-time, thirty-seven and a half (37.5) hour per week position with duties effective as soon as possible. The hours of work for this position are generally from 7:00am to 3:30pm. The role is eligible to participate in the Halton Catholic District School Board (HCDSB) Flexible Work Arrangement Program.

Length of Assignment: six (6) months with a possibility of extension

Job Summary

Under the supervision of the Manager, Human Resources Services Operations, the Human Resources Services Assistant is responsible for both the daily operations of the computerized system for staff replacement and the benefit administration at the Board.

ROLES AND RESPONSIBILITIES:

The Human Resources Services Assistant is responsible for the daily operations of the computerized system for staff replacement. This includes monitoring all employee absences and following up on leaves. It also includes interaction with Principals, Vice Principals, Managers, and staff with handling inquiries, troubleshooting, and problem solving to ensure the highest possible fill rate daily.

This position is also responsible to assist in the benefit administration of employee benefits for all staff, which includes communication with third party administrators, maintaining benefit records, and tracking long term disability for all eligible staff. Administers the OMERS pension plan for all non-teaching staff, including enrolment and enrolment offers, all leave periods, and retirements/resignations/deaths. This position also provides assistance with other departmental duties as assigned.

Vacancy Status

Replacement

Qualifications / Experience

• Post-Secondary Degree in Human Resources, related field or deemed equivalency

• Minimum of one (1) year work experience in a Human Resources Services Department, specifically in the areas of benefit administration and / or HRIS systems.

• Work experience with a school board is considered an asset

• Excellent organizational skills and ability to multi-task

• Strong professionalism, discretion, adherence to confidentiality and attention to detail

• Proficient in Microsoft Office Products, Human Resources Information Systems

• Experience in SmartFind Express (staff replacement system) is considered a strong asset

Please be advised as a condition of employment with the Board, candidates will be required to provide the following documentation upon hire:

• an original Criminal Reference Check including Vulnerable Sector Screening, dated within the last six (6) months

Equity and Inclusion

The Halton Catholic District School Board (HCDSB) is committed to supporting the development of a strong and equitable workforce, that will foster the success and well-being of our students, staff, and wider-Catholic school communities. We strive to uphold the values of equityand inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. Although qualifications and experience will be determining factors in the hiring process, the HCDSB shall promote the hiring of qualified candidates from under-represented groups. To that end, we actively encourage applications from members of groups with historical and/or current barriers to equitable outcomes including, but not limited to: First Nations, Métis, and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities.

Special Considerations

Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Halton Catholic District School Board will provide accommodations to applicants who are selected to participate in our recruitment process. Such requests, outlining the nature of any accommodation(s) required, are to be submitted to Human Resources Services by phone at 905-632-6300 or 1-800-741-8382. Information received relating to accommodation needs of applicants will be addressed confidentially.

The Halton Catholic District School Board may use Artificial Intelligence (AI)-assisted tools during the recruitment and selection process, including to help review applications based on job-related criteria and to support interview administration. All decisions regarding candidate advancement are made by Human Resources Services staff in partnership with the hiring manager.

Questions

If you require assistance with ApplyToEducation, please contact 1-877-900-5627 or email [e-mail].

If you require additional information regarding this position, do not hesitate to contact our support recruitment staff (Christine Milanczak or Edea Santini)at905-632-6300or1-800-741-8382.

We thank all applicants for their interest. However, only those candidates selected for aninterview process will be contacted.