(Regular) Human Resources Assistant - 35 hrs/wk - 12 Months per year

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Nelson

Hybrid

CAD 42,000 - 54,000

Full time

3 days ago

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Job summary

The School District 8 is seeking an HR Assistant to support clerical, administrative, and secretarial tasks in a confidential environment within the Human Resources department.

Upholds recruitment, records management, and staff communications, supports onboarding, maintains HRIS and employment records, and assists with meetings, training, and year-end duties.

Qualifications

Education and experience requirements include Grade 12 and an Office Administration credential or equivalent.
At least 1 year of recent experience in Human Resources.
Keyboarding speed of 50 wpm.

Responsibilities

Maintain HR records and enter information into the HRIS.
Prepare reports and train staff on the HRIS.
Edit and maintain HR processes and procedure documents.
Generate correspondence including employee letters, applicant lists, and forms.
Process new/changed employee documentation such as criminal record checks and tax forms.
Compile HR data and reports for distribution to staff and external agencies.
Coordinate meetings and events including interviews and orientation.
Receive, sort, and process mail; manage supplies.
Assist with school startup and year-end duties.
Coordinate employee recognition initiatives.

Skills

Conflict resolution

Customer service

Teamwork

Proactive mindset

Communication

Organization

Time management

Attention to detail

Education

Grade 12

Office Administration certificate or equivalent

1 year HR experience

Keyboarding 50 wpm

Tools

Word processing

Spreadsheets

Database

Microsoft Office

Windows

Job description

The awarded applicant will be required to join the CUPE Local 748 Union and have a Criminal Record Check (submitted by the employer).

This position is due to a leave. When the employee returns to the district, the awardee (employee who is backfilling) will revert to their former position.

Should the incumbent retire or resign (in writing) from the district, the position will be reposted as required, and the awardee will revert to their former position.

Position Descriptions:

This position is responsible for clerical, administrative, and secretarial tasks in a confidential environment within a Human Resources department. Supports in the recruitment and staffing, and maintenance of the HR information system and employment records. The HR Assistant is auxiliary support for the Human Resources Dispatch Coordinator and Board Office reception.

Reports to:

Director of Human Resources or designate.

Direct Reports:

N/A

Maintains human resources records and files this includes enter accurate information into the Human Resources Information System. Prepares reports and trains staff on how to use the system.

Assists in editing and maintaining human resources processes and procedure documents.

Generates and edits a variety of correspondence including, but not limited to, employee letters, applicant lists, and forms.

Ensures collection and processing of new and changed employee documentation such as criminal record checks, reference checks, income tax forms, and professional certification documentation.

Compiles human resource data, information and reports for distribution to district staff, employees, and external agencies.

Coordinates meetings and events including interviews, workshops and new employee orientation. Reserves rooms, prepares room setup, schedules presenters, and prepares handout materials.

Receive, sort, and process incoming and outgoing mail. Maintain office supplies and stationery inventory, and complete requisitions for supplies and other service requirements.

Assists human resources staff with school startup and year-end duties.

Coordinates and distributes employee recognition initiatives.

Provides administrative support by ensuring the collection and tracking of items including staff identification cards, duty to accommodate inventory, CUPE Wellness benefit, and CUPE Pro‑D fund etc.

Assists with the scheduling of Human Resources appointments and meetings.

Records and files minutes for staff and committee meetings.

Coding and reconciling of credit card statements, invoices and ensuring expenses are accurately coded.

Assist with the preparation of job postings and answers employment inquiries.

Performs reception, provides routine human resources information, and answers general inquiries over the phone and in person.

Performs auxiliary support in the absence of the Human Resource Dispatch Coordinator and Board Office Receptionist.

The above job description reflects the principle functions of the job. Other comparable or transient duties which are within the area of knowledge and skills required by the job description may also be assigned.

____________________________________________________________________

Job Requirements:

Minimum Qualifications

EDUCATION and EXPERIENCE:

Grade 12

Completion of an Office Administration program certificate or equivalent post‑secondary education.

1-year recent experience in Human Resources

Keyboarding 50 w.p.m.

Skills, Knowledge and Abilities

SKILLS:

Strong conflict resolution skills and an ability to manage difficult situations with tact and diplomacy.

Customer service expertise and proficiency in building relationships.

Strong collaboration and teamwork abilities

Proactive and initiative‑driven mindset

Effective communication, organizational, and time management skills, along with attention to detail

KNOWLEDGE:

Considerable knowledge and/or experience with computerized record‑keeping systems commensurate with the district's operating procedures.

Advanced knowledge of computer software in a Windows environment, including word processing, spreadsheet, database, Microsoft Office and web‑based applications.