Temporary Human Resources Assistant/Admin Assistant (A)

Huron Superior Catholic District School Board; Sault Ste. Marie; On-site; CAD 75,000 - 84,000; Full time

Job summary

Huron-Superior Catholic District School Board is seeking a Temporary Human Resources Assistant/Admin Assistant (A) for 35 hours/week. The role supports recruitment, onboarding, HRIS updates, and front desk duties within a confidential non-union environment.

The successful candidate will have a post-secondary certificate in Office Administration and at least 2 years of office experience, with strong keyboarding and MS Office skills.

Qualifications

• Post-secondary certificate in Office Administration or related field.
• Minimum of 2 years’ experience in an office environment.
• Experience in HR is considered an asset.
• Excellent keyboarding skills and knowledge of Excel, Word and Outlook.
• Excellent oral and written communication skills.
• Excellent interpersonal skills; positive attitude and initiative.
• Excellent organizational skills and ability to multi-task.
• Ability to enter and process data accurately.
• Ability to exhibit a high level of confidentiality.
• Ability to work independently and as part of a team.
• Ability to work effectively under pressure and adapt to changing priorities.

Responsibilities

• Coordinate recruitment for CUPE, OSSTF, and Non-Union positions.
• Screen applications, prepare job summaries, set up interviews, and test applicants.
• Assist with onboarding activities and distribute hiring packages.
• Update employee information in HRIS and Health & Safety Portal.
• Serve as front desk contact and support staff on staffing issues.
• Provide training at the front desk and assist with system issues.
• Prepare monthly reports for unions and share data with Board/Ministry.
• Distribute letters, manage correspondence and maintain records confidentially.
• Coordinate student teacher placements with colleges/universities.
• Submit Ministry reports and assist in planning events and PD sessions.

Education

Post-secondary certificate in Office Administration

Tools

Excel

Word

Outlook

Job description

Temporary Human Resources Assistant/Admin Assistant (A)

• Temporary Human Resources Assistant/Admin Assistant (A)

POSITION: Temporary Human Resources Assistant/Admin Assistant (A)

EFFECTIVE DATE: To be determined

END DATE: Anticipated December 31, 2026

SCHEDULE: 35 hours/week, 8:30 a.m. to 4:30 p.m., non-union position

SALARY RANGE: $75,090 to $84,466 annually

Reporting to the Manager of Human Resources, the Human Resources Assistant / Administrative Assistant (A) provides support to both the Human Resources Department and Superintendent of Education. The role is a confidential non-union position that assists with the coordination and administration of recruitment and other staffing functions. The incumbent provides administrative support to the Superintendent and attends to the service needs of the senior team as requested.

• Responsible for the recruitment process for CUPE, OSSTF, and Non-Union positions.
• Assist with application screening, prepare job summaries, set up interviews and facilitate testing of applicants for external hiring.
• Assist with onboarding activities. Prepare employment offer letters and distribute hiring packages; track and monitor hiring packages.
• Update new employee related information for certain groups in HRIS and Health & Safety Portal.
• Act as point of contact for Apply to Education platform and troubleshoot system issues; update system with new information as necessary.
• Act as first point of contact for the Front Desk Reception, Superintendents, Principals, Vice-Principals, and all other staff on daily staffing issues, or as directed by the Manager of Human Resources.
• Assist with employee support and training at the front desk, e.g. use of training manuals, system issues, account set up etc .
• Prepare and distribute monthly contact reports for unions. Issue reports concerning employee related data to the Board or Ministry as requested.
• Provide authorized information from the employee’s personnel records when requested by financial institutions.
• Prepare letters, answer phone calls, distribute mail, create spreadsheets for the HR Department etc .
• Monitor and maintain past and present employee files, ensuring confidentiality is observed in the updating of all records.
• Setup meeting invites for committees. Take and distribute meeting minutes, upon request.
• Coordinate Student Teacher Placement through communication with colleges and universities. Ensure students submit prior training documentation before placement in schools.
• Submit Ministry reports for occurring events or updates, e.g. suspensions, violent incidents etc .
• Assist in the planning of special events and Professional Development sessions and activities.

The successful candidate will possess the following qualifications, skills, experiences, and attributes:

• Post-secondary certificate in Office Administration or a related field.
• Minimum of 2 years’ experience in an office environment.
• Experience in working in human resources is considered an asset.
• Excellent keyboarding skills and sound knowledge of various software programs (e.g., Excel, Word and Outlook).
• Excellent oral and written communication skills.
• Excellent interpersonal skills; positive attitude and initiative.
• Excellent organizational skills and ability to multi-task.
• Ability to enter and process data accurately.
• Ability to exhibit a high level of confidentiality.
• Ability to work independently and as part of a team.
• Ability to work effectively under pressure and adapt to changing priorities.

THIS BOARD IS AN EQUAL OPPORTUNITY EMPLOYER: In compliance with the Ontario with Disabilities Act and the Ontario Human Rights Code, the Huron-Superior Catholic District School Board is committed to providing accommodations to persons with disabilities. The Board will take into account the person’s ability to access information and will provide the information contained in Board-produced public documents in a format that meets those needs as agreed upon with the person. Please contact the Human Resources Department at 705-945-5610 prior to the posting closing date so that appropriate arrangements can be made.