Remote Executive Secretary

Placements24; Kimberley; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Remote work

Flexible schedule

Professional development opportunities

Job summary

Placements24 is seeking a highly professional Remote Executive Secretary to provide top-tier support to senior executives. The role requires discretion, excellent organisation, and the ability to manage complex tasks in a virtual environment.

You will handle calendars, coordinate communications, and protect confidential information while working from Kimberley. This remote-first position offers flexibility, opportunities for professional development, and the chance to contribute across

Qualifications

• Proven experience as an Executive Secretary or senior administrative role, including remote work.
• Exceptional organisational and time-management abilities with high attention to detail.
• Strong written and verbal communication and professional etiquette.

Responsibilities

• Manage and coordinate executive calendars, including meetings and travel remotely.
• Prepare, format, and edit correspondence, reports, and presentations with high accuracy.
• Serve as primary contact for executives, screening and managing communications.
• Organise confidential digital files and databases and conduct research for summaries.
• Proactively anticipate needs and provide comprehensive support to ensure efficiency.

Skills

Executive support

Remote work experience

Microsoft Office

Calendar management

Communication

Tools

Microsoft Office

Job description

About the Role

Our client is actively seeking a highly professional and experienced Remote Executive Secretary to provide top-tier administrative support to senior executives. This role requires exceptional organisational skills, discretion, and the ability to manage complex tasks independently in a virtual environment. You will be responsible for managing schedules, coordinating communications, and handling sensitive information, ensuring the seamless operation of executive functions from a distance. This is an outstanding opportunity for a dedicated professional to excel in a remote-first culture, supporting leadership effectively from Kimberley .

Key Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements virtually.
• Prepare, format, and edit correspondence, reports, and presentations with a high degree of accuracy.
• Serve as a primary point of contact for executives, screening and managing communications effectively.
• Organise and maintain confidential digital files and databases with utmost care.
• Conduct research, compile data, and prepare summaries for executive review.
• Proactively anticipate needs and provide comprehensive support to ensure executive efficiency.

Requirements

• Proven experience as an Executive Secretary or a senior administrative role, with substantial remote work experience.
• Exceptional organisational skills, time management, and multitasking abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Superior written and verbal communication skills, with strong attention to detail and professional etiquette.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Demonstrated ability to manage complex travel and scheduling logistics remotely.

Benefits

• A competitive salary reflective of extensive experience and remote work.
• Fully remote position offering maximum flexibility and autonomy.
• Comprehensive health, dental, and vision insurance plans.
• Opportunities for professional development and continuous learning in a virtual setting.
• A supportive and collaborative team environment, engaging professionals across Kimberley and beyond.