Administrative Executive Assistant

Placements24; Kimberley; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Fully remote work

Home office setup support

Health, dental and vision insurance

Collaborative virtual team culture

Job summary

Placements24 is seeking a highly professional Administrative Executive Assistant to support its senior leadership team in a remote setting. The role emphasizes exceptional organization, discretion, and autonomous handling of a broad range of administrative tasks to keep executives focused on strategic priorities.

The successful candidate will manage calendars, coordinate travel, prepare documents, and act as a primary contact for executives.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Senior Administrative role.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and reliability.
• Remote-setting experience preferred.

Responsibilities

• Manage and coordinate executive calendars, meetings, and appointments.
• Arrange complex domestic and international travel logistics.
• Prepare, proofread, and edit correspondence and documents.
• Screen calls, manage emails, and respond to inquiries.
• Handle confidential information with discretion.

Skills

Calendar management

Organizational skills

Time management

Discretion

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About the Role

Our client is seeking a highly professional and proactive Administrative Executive Assistant to provide comprehensive support to their senior leadership team, operating remotely. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and communications effectively from a remote location. You will be instrumental in ensuring that executives can focus on strategic priorities by handling a wide array of administrative tasks efficiently and autonomously. This is a fantastic opportunity for an experienced assistant to excel in a remote-first environment.

Key Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and prioritizing conflicting demands.
• Arrange complex domestic and international travel logistics, including flights, accommodation, and detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for executives, screening calls, managing emails, and responding to inquiries effectively.

Requirements

• A minimum of 5 years of experience as an Executive Assistant or Senior Administrative role, preferably in a remote setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time management skills, with a proven ability to manage multiple priorities in a remote context.
• Excellent written and verbal communication skills, maintaining a professional demeanor at all times.
• High level of discretion, reliability, and a proactive approach to problem-solving.

Benefits

• Competitive annual salary commensurate with experience.
• Fully remote work opportunity, offering significant flexibility.
• Company-provided resources for home office setup and technology.
• Comprehensive health, dental, and vision insurance.
• A supportive and collaborative virtual team culture that values autonomy and results.