Remote Event Logistics Coordinator

Placements24; Kimberley; Hybrid; CAD 21,000 - 31,000; Full time

Benefits offered by this job

Competitive pay

Diverse events

Remote experience

Flexible schedule

Job summary

Placements24 is seeking a highly organized Remote Event Logistics Coordinator for a nationwide event management and catering firm. The role is fully remote and focuses on planning, coordination, and execution of logistical elements for events across South Africa.

You will partner with event managers, clients, and vendors to ensure venue setup, equipment, staffing, and transportation run smoothly, while maintaining meticulous records and delivering outstanding remote support.

Qualifications

• 2-3 years of experience in event logistics, operations coordination, or a similar role within events or hospitality.
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
• Exceptional organizational skills with a strong attention to detail.
• Excellent written and verbal communication, with proficiency in remote tools.
• Experience with event management software and Google Workspace or Microsoft Office.
• Independent, proactive problem-solving mindset in a remote environment.

Responsibilities

• Manage and coordinate all logistical aspects of assigned events, including venue liaison, equipment rental, and supplier management, from a remote location.
• Develop detailed event plans, timelines, and checklists ensuring all logistical requirements are met.
• Communicate effectively with clients, internal teams, and external vendors to confirm event details, arrangements, and deliverables.
• Source and secure necessary event resources, including staffing, transportation, and on-site support services.
• Proactively identify potential logistical challenges and develop contingency plans to mitigate risks.
• Ensure timely delivery and setup of all event materials and equipment at venue locations.
• Maintain accurate records of all logistical arrangements, expenses, and vendor communications.
• Provide on-call remote support during events to address any immediate logistical issues that may arise.
• Uphold the company's high standards of service and operational excellence in all coordination efforts.
• Assist in the development and refinement of logistical processes and best practices for remote operations.

Skills

Event logistics

Project coordination

Remote communication

Multitasking

Attention to detail

Proactive problem-solving

Strong communication

Independent work

Tools

Google Workspace

Microsoft Office

Event management software

Job description

About the Role

Our client, a nationwide event management and catering firm, is seeking a highly organized and proactive Remote Event Logistics Coordinator. This position is fully remote and is responsible for the meticulous planning, coordination, and execution of logistical elements for a wide array of events across South Africa. You will work closely with event managers, clients, and third-party vendors to ensure all operational aspects, from venue setup and equipment sourcing to staffing and transportation, run smoothly and efficiently. The ideal candidate is detail-oriented, possesses excellent communication skills, and excels in a virtual, fast-paced environment. This is an exceptional opportunity to contribute to major events from anywhere while advancing your career in event logistics.

Key Responsibilities

• Manage and coordinate all logistical aspects of assigned events, including venue liaison, equipment rental, and supplier management, from a remote location.
• Develop detailed event plans, timelines, and checklists ensuring all logistical requirements are met.
• Communicate effectively with clients, internal teams, and external vendors to confirm event details, arrangements, and deliverables.
• Source and secure necessary event resources, including staffing, transportation, and on-site support services.
• Proactively identify potential logistical challenges and develop contingency plans to mitigate risks.
• Ensure timely delivery and setup of all event materials and equipment at venue locations.
• Maintain accurate records of all logistical arrangements, expenses, and vendor communications.
• Provide on-call remote support during events to address any immediate logistical issues that may arise.
• Uphold the company's high standards of service and operational excellence in all coordination efforts.
• Assist in the development and refinement of logistical processes and best practices for remote operations.

Requirements

• A minimum of 2-3 years of experience in event logistics, operations coordination, or a similar role within the events or hospitality industry.
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
• Exceptional organizational skills with a strong attention to detail.
• Excellent written and verbal communication skills, with proficiency in remote communication tools.
• Experience with event management software and general office productivity suites (e.g., Google Workspace, Microsoft Office).
• Demonstrated ability to work independently, take initiative, and problem-solve effectively in a remote environment.
• A proactive mindset and a commitment to delivering outstanding logistical support.
• Must have a reliable internet connection and a suitable home office environment.
• Familiarity with the South African event landscape is a plus.
• Flexibility to work non-traditional hours, including evenings and weekends, depending on event schedules.

Benefits

• Competitive remuneration package.
• Opportunity to work with a leading event management company on diverse and high-profile events nationwide.
• Gain valuable experience in remote event logistics management.
• Be part of a dynamic and collaborative team environment.
• This role provides an excellent opportunity for individuals seeking a flexible career in the events industry.