Lead Catering Event Coordinator

Placements24; Kimberley; Hybrid; CAD 15,000 - 27,000; Full time

Benefits offered by this job

Hybrid work model

Career growth opportunities

Professional development

Supportive team environment

Job summary

Placements24 in Kimberley is seeking a Lead Catering Event Coordinator to oversee planning and delivery of diverse catering events, from intimate gatherings to large functions. You will manage client communications, timelines and venue logistics, while leading on-site teams to ensure top quality service.

The role requires strong organizational skills, 4+ years in event coordination, and a proactive mindset.

Qualifications

• Minimum of 4 years of experience in event coordination or related field.
• Proven experience managing and executing multiple events simultaneously.
• Excellent organizational, time management and multitasking abilities.
• Strong client relationship management and communication skills.
• Proficiency in event planning software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends.
• Proactive problem-solving attitude.
• Understanding of catering operations and service standards.
• Team leadership experience is a plus.
• Relevant qualification in Hospitality Management or Event Planning is desirable.

Responsibilities

• Lead planning and execution of all catered events with focus on client satisfaction and operational success.
• Directly liaise with clients to understand event requirements, preferences and budget.
• Develop detailed event proposals, timelines and execution plans.
• Coordinate logistics including venue setup, staffing, menu selection and equipment.
• Supervise on-site catering staff and provide direction and support.
• Ensure adherence to health, safety and hygiene standards during events.
• Manage event budgets, track expenses and ensure profitability.
• Troubleshoot and resolve issues promptly during events.
• Build and maintain relationships with clients, vendors and internal teams.
• Assist in training and mentoring junior event coordinators.

Job description

About the Role

Our client, a premier event catering company based in Kimberley, Northern Cape , is seeking a highly organized and detail-oriented Lead Catering Event Coordinator. This role is vital in ensuring the seamless planning and execution of diverse catering events, from intimate private functions to larger corporate gatherings. The Lead Coordinator will manage event logistics, coordinate with clients, supervise on-site teams, and ensure all catering aspects meet the highest standards of quality and service. We are looking for a proactive individual with excellent communication and organizational skills, capable of managing multiple events simultaneously and fostering strong client relationships. This position offers an excellent opportunity to lead in a key role within the local event services industry.

Key Responsibilities

• Lead the planning and execution of all catered events, ensuring client satisfaction and operational success.
• Liaise directly with clients to understand their event requirements, preferences, and budget.
• Develop detailed event proposals, timelines, and execution plans.
• Coordinate all logistical aspects of events, including venue setup, staffing, menu selection, and equipment needs.
• Supervise on-site catering staff during events, providing clear direction and support.
• Ensure adherence to all health, safety, and hygiene standards during event execution.
• Manage event budgets, track expenses, and ensure profitability.
• Troubleshoot and resolve any issues that arise during events in a timely and effective manner.
• Build and maintain strong relationships with clients, vendors, and internal teams.
• Assist in training and mentoring junior event coordinators.

Requirements

• Minimum of 4 years of experience in event coordination, preferably within the catering or hospitality industry.
• Proven experience in managing and executing multiple events simultaneously.
• Excellent organizational, time management, and multitasking abilities.
• Strong client relationship management and communication skills.
• Proficiency in event planning software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings, weekends, and public holidays.
• A proactive and problem-solving attitude.
• Understanding of catering operations and service standards.
• Team leadership experience is a plus.
• Relevant qualification in Hospitality Management, Event Planning, or a related field is desirable.

Benefits

• Competitive salary package reflective of experience and responsibilities.
• Key leadership role in a respected catering and event company in Kimberley .
• Opportunity to work on a variety of exciting and high-profile events.
• Hybrid work model offering a blend of on-site event management and office-based planning.
• Professional development opportunities and career growth potential.
• A supportive and collaborative team environment.