Administrative Support Specialist

Placements24; Kimberley; Remote; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Fully remote

Health, dental, vision insurance

Generous PTO

Online training

Career growth opportunities

Job summary

Placements24 is expanding its remote workforce and seeks an Administrative Support Specialist to ensure seamless operational support across departments in a virtual environment.

You will work autonomously, organizing files, coordinating meetings, handling correspondence, and assisting with travel, onboarding, and HR documentation for a distributed team. This fully remote role offers flexibility and opportunities for growth.

Qualifications

• Proven experience in administrative support roles.
• Strong organization and time-management abilities.
• Excellent written and verbal communication.
• Ability to work independently with minimal supervision.
• Discretion and confidentiality when handling information.
• Experience with cloud-based document systems is a plus.

Responsibilities

• Organize digital files, documents, and databases.
• Coordinate virtual meetings and manage executive calendars.
• Handle digital correspondence and communications.
• Support travel, expenses, and invoicing processes.
• Assist onboarding of remote staff and HR documentation.
• Develop efficient administrative processes for a remote team.

Skills

Organizational skills

Time management

Communication skills

Independent worker

Confidentiality

Remote work proficiency

Tools

Microsoft Office Suite

Zoom

Slack

Microsoft Teams

Cloud-based documents

Job description

About the Role

Our client is expanding its remote workforce and is looking for a dedicated Administrative Support Specialist to ensure seamless operational support. This role is crucial for maintaining efficiency across various departments by managing administrative tasks, facilitating communication, and organizing essential documentation in a virtual environment. You will work autonomously, providing vital support to teams and management, and contributing to a productive, well-organized remote workplace for our operations supporting the Northern Cape . This position offers the flexibility and autonomy of remote work.

Key Responsibilities

• Manage and organize digital files, documents, and databases with high accuracy.
• Coordinate virtual meetings, manage executive calendars, and prepare agendas.
• Handle all incoming and outgoing digital correspondence and communications.
• Provide support for travel arrangements, expense reporting, and invoice processing.
• Assist with onboarding new remote employees and maintaining HR-related documentation.
• Develop and implement efficient administrative processes for a remote team.

Requirements

• Proven experience as an Administrative Support Specialist, Administrative Assistant, or similar role.
• Excellent organizational and time-management skills, essential for remote work.
• Proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Zoom, Slack, Teams).
• Strong written and verbal communication skills, with a keen eye for detail.
• Demonstrated ability to work independently, manage priorities, and maintain confidentiality.
• Experience with cloud-based document management systems is a plus.

Benefits

• Competitive annual salary for a remote position.
• Fully remote work arrangement, providing significant flexibility.
• Comprehensive health, dental, and vision insurance coverage.
• Generous paid time off and holidays.
• Opportunities for professional growth and online training.