Remote Administrative Coordinator - Legal Department

Placements24; Kimberley; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Fully remote work

Flexible schedule

Professional development

Job summary

Placements24 is seeking a highly organized Remote Administrative Coordinator to support a legal department. This fully remote role requires meticulous document management, scheduling, and strong knowledge of legal processes.

The successful candidate can work autonomously from a home office and must maintain confidentiality and accuracy. You will manage case files, coordinate court dates, prepare pleadings, and liaise with attorneys, clients, and external parties.

Qualifications

• Proven experience as Administrative Coordinator, Legal Secretary, or Paralegal Assistant, preferably remote.
• Strong knowledge of legal terminology, procedures, and documentation.
• Proficiency in legal software and case management systems.
• Excellent organizational and multitasking abilities for remote work.
• Strong written and verbal communication with professional tone.
• Stable internet and dedicated remote workspace.

Responsibilities

• Manage and organize case files, documents, and correspondence.
• Schedule legal appointments, court dates, client meetings, and internal meetings.
• Prepare and proofread legal documents, pleadings, and letters.
• Coordinate communication between attorneys, paralegals, clients, and court personnel.
• Maintain case management databases and systems.
• Assist with trial binders, exhibit lists, and litigation support materials.
• Process incoming/outgoing legal mail and courier services.
• Conduct legal research and gather information for case prep.
• Manage timekeeping records and assist with billing.
• Ensure compliance with firm procedures and legal protocols.

Skills

Administrative support

Communication skills

Time management

Attention to detail

Education

Diploma in Legal Studies

Tools

Microsoft Office

Case management software

Job description

About the Role

Our client, a reputable law firm, is seeking a highly organized and experienced Remote Administrative Coordinator to provide crucial support to their Legal Department. This fully remote position is ideal for an individual with a strong administrative background and a keen understanding of legal processes. You will be instrumental in managing the flow of legal documentation, coordinating case-related schedules, and facilitating communication within the department and with external parties. The successful candidate must be detail-oriented, proficient in legal software, and capable of working autonomously in a remote environment. As a remote-first firm, we value efficiency, accuracy, and proactive support. This role offers the opportunity to contribute to important legal work from the comfort of your own home office, ideally located within reach of **Kimberley, Northern Cape, ZA**.

Key Responsibilities

• Manage and organize case files, legal documents, and correspondence with meticulous attention to detail.
• Schedule legal appointments, court dates, client meetings, and internal departmental meetings.
• Prepare, format, and proofread legal documents, pleadings, and other legal correspondence.
• Coordinate communication between attorneys, paralegals, clients, and court personnel.
• Maintain and update the legal department's databases and case management system.
• Assist with preparing trial binders, exhibit lists, and other litigation support materials.
• Process and track incoming and outgoing legal mail and courier services.
• Conduct legal research and gather relevant information for case preparation.
• Manage timekeeping records and assist with billing preparation.
• Ensure compliance with firm procedures and legal protocols in all administrative tasks.

Requirements

• Proven experience as an Administrative Coordinator, Legal Secretary, or Paralegal Assistant, preferably in a remote capacity.
• In-depth knowledge of legal terminology, procedures, and documentation.
• Proficiency in legal software and case management systems is essential.
• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and multitasking skills, critical for remote effectiveness.
• Exceptional written and verbal communication skills with a professional and precise tone.
• Ability to work independently, manage multiple priorities, and meet strict deadlines.
• High level of accuracy, confidentiality, and discretion.
• A stable internet connection and a dedicated, professional remote workspace are mandatory.
• A diploma or certificate in Legal Studies or a related administrative field is highly preferred.

Benefits

• Competitive contract rate commensurate with experience and expertise.
• Fully remote work arrangement, offering significant flexibility.
• Opportunity to work on diverse and significant legal cases.
• Professional development opportunities within the legal support field.
• Be part of a respected firm that values its remote contributors.
• Supportive team environment focused on collaboration and high performance.