Administrative Assistant - City of Calgary

Equation Staffing Solutions.; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A staffing solutions firm in Calgary is looking for a dedicated Administrative Support professional for a 3+ month opportunity. The ideal candidate will possess over 2 years of experience, strong organizational and communication skills, and proficiency in Microsoft Office. This role involves providing comprehensive support, managing office operations, and assisting with document preparation. The organization values equity and inclusivity, welcoming applicants committed to these principles.

Qualifications

• Over 2 years of experience in administrative or office support roles, preferably in a public sector.
• Strong ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support across various departments.
• Manage daily office operations, including scheduling and communications.
• Assist with document preparation, filing, and data entry.

Skills

Organizational skills

Communication skills

Proficient in Microsoft Office Suite

Problem-solving abilities

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Equation Staffing Solutions is proud to be the partner of choice for the City of Calgary’s temporary staffing needs. We are seeking dedicated, enthusiastic individuals who are committed to public service and share the values of collaboration, growth, and learning. This 3+ month opportunity offers the chance to join an organization that values equity, diversity, inclusion, anti‑racism, and reconciliation. The City of Calgary is committed to fostering a respectful, inclusive, and equitable workplace that reflects the diverse community it serves, and we welcome applicants who are passionate about contributing to these goals.

Responsibilities

• Provide comprehensive administrative support to various departments within the City of Calgary.
• Manage daily office operations, including scheduling, coordinating meetings, and handling communications.
• Assist with document preparation, filing, and data entry to ensure smooth office workflows.
• Maintain and organize office supplies, ensuring resources are available as needed.
• Collaborate with team members to support ongoing projects and initiatives.
• Handle inquiries from internal and external stakeholders in a professional and efficient manner.
• Assist in preparing reports, presentations, and other materials as required.

Qualifications

• Over 2 years of proven experience in administrative or office support roles, preferably within a public sector or government environment.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with a professional and courteous demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Ability to work independently as well as collaboratively in a fast‑paced, team‑oriented environment.
• Strong attention to detail and accuracy, with excellent problem‑solving abilities.
• Commitment to upholding values of equity, diversity, inclusion, and creating a respectful and inclusive workplace.

If you’re passionate about public service, and a proactive team player who thrives in a collaborative environment, we’d love to hear from you! Apply today!!

Please check out our website at www.eqstaffingsolutions.com to view all our job postings.