Real Estate Administrative Assistant

Placements24; Kimberley; Hybrid; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Team environment

Real estate exposure

Job summary

Placements24 is seeking a detail-oriented Real Estate Administrative Assistant for our Kimberley office. You will support the sales team by managing calendars, preparing documents, maintaining databases, and handling client communications daily.

In a fast-paced real estate setting, you will coordinate listings, contracts and closing statements, assist with marketing tasks, and ensure accurate records with discretion and strong MS Office skills.

Qualifications

• Experience in administrative support roles.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication and organizational abilities.
• Discretion handling confidential information.

Responsibilities

• Provide administrative support to real estate agents, including scheduling appointments, managing calendars, and coordinating meetings.
• Prepare and edit real estate documents such as listing agreements, sales contracts, and closing statements.
• Maintain and update client databases, property listings, and transaction records accurately.
• Answer phones, respond to inquiries, and direct clients and visitors appropriately.
• Assist with marketing efforts, such as preparing flyers, managing social media posts, and coordinating open house logistics.
• Handle general office tasks, including filing, ordering supplies, and managing correspondence for the Kimberley office.

Skills

Organizational skills

Microsoft Office

Communication skills

Discretion with confidential info

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a reputable real estate agency in Kimberley , is seeking a highly organized and detail-oriented Real Estate Administrative Assistant . This crucial role provides comprehensive administrative support to the sales team, ensuring the smooth operation of daily business activities. You will manage schedules, prepare documentation, maintain databases, and assist with client communications, playing a vital part in the efficiency and success of the agency within the Northern Cape region. The ideal candidate is proactive, possesses excellent communication skills, and thrives in a fast-paced environment.

Key Responsibilities

• Provide administrative support to real estate agents, including scheduling appointments, managing calendars, and coordinating meetings.
• Prepare and edit real estate documents such as listing agreements, sales contracts, and closing statements.
• Maintain and update client databases, property listings, and transaction records accurately.
• Answer phones, respond to inquiries, and direct clients and visitors appropriately.
• Assist with marketing efforts, such as preparing flyers, managing social media posts, and coordinating open house logistics.
• Handle general office tasks, including filing, ordering supplies, and managing correspondence for the Kimberley office.

Requirements

• Previous experience in an administrative support role, preferably within the real estate industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common office equipment.
• Excellent organizational skills, attention to detail, and ability to multitask effectively.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Familiarity with real estate terminology and processes is a plus.

Benefits

• Competitive salary and benefits package.
• Opportunity to learn and grow within the real estate sector in Kimberley .
• Supportive and team-oriented work environment.
• Exposure to all facets of real estate transactions.
• Potential for increased responsibility over time for dedicated individuals.