Real Estate Admin & Deal Coordination Specialist

CBRE; Kitchener; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Generous paid time off

Group retirement program

Medical, Dental and Vision coverage

Life Insurance

Job summary

CBRE in Canada is seeking a resourceful individual to provide transactional, administrative and marketing support to the sales team's business plan objectives.

You will manage sales transactions, coordinate project management, prepare proposals, presentations and communication materials, and interact with clients while maintaining confidentiality.

This role is the backbone of the sales team, offering growth opportunities and a collaborative environment with CBRE's global resources.

Qualifications

• Associate's degree or equivalent from 2-year college required; Bachelor's degree preferred.
• Experience providing administrative support to a team of professionals.
• Real Estate License is not required but preferred.
• Proficient in Microsoft Office Suite.
• Experience using Adobe Creative Cloud, particularly InDesign, internet research, and web publishing skills, preferred.
• Basic knowledge of financial terms and principles.
• Ability to determine and respond to conflicting priorities.
• Knowledge of accounting and/or business law, an asset.

Responsibilities

• Draft contracts for clients in all stages of the trade process (listing agreements, commission agreements, representation agreements, agreements of purchase & sale, etc. Ensure TRESA standards are met).
• Overseeing the deal process – coordinating collection of due diligence materials, deposits, sanctions and risk assessment forms, key dates summaries, collecting lawyer information, trade records, FINTRAC, updating internal spreadsheets to ensure we have correct deal timelines, sending out reminders to agents and/or clients on timelines.
• Communicating with clients on the above items and addressing inquiries that come in on properties.
• Responsible for running daily team meetings, updating the team’s project spreadsheet to ensure projects are moving along, correct prioritization of urgent projects, and meeting deadlines.
• Coordination of Marketing Materials/Pitches – Updating the marketing materials, pitches, email marketing, and other required deliverables. Coordinate the delivery of marketing materials to the graphics team to update or create new pieces.
• Other duties may be assigned.

Skills

Self-motivated

Time management

Organizational skills

Written and verbal communication

Team collaboration

Detail-oriented

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Creative Cloud

InDesign

Web publishing

Internet research

Job description

CBRE in Canada is seeking a resourceful individual to provide transactional, administrative and marketing support to the sales team's business plan objectives.

You will manage sales transactions, coordinate project management, prepare proposals, presentations and communication materials, and interact with clients while maintaining confidentiality.

This role is the backbone of the sales team, offering growth opportunities and a collaborative environment with CBRE's global resources.