Sales Support Coordinator

CBRE; Mississauga; On-site; CAD 49,500 - 60,500; Full time

Benefits offered by this job

Generous paid time off

Group Retirement Program

Medical, Dental and Vision coverage

Life Insurance

Job summary

A leading commercial real estate firm located in Mississauga is seeking an Administrative Coordinator to provide essential administrative and marketing support to their sales team. The ideal candidate will possess strong communication skills and a Bachelor's degree, ideally with a background in real estate. Responsibilities include creating marketing materials, answering calls, and maintaining filing systems. This role offers a collaborative environment and competitive compensation including benefits and paid time off.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum of 1 year of administrative support experience.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative and marketing support for the sales team.
• Create property marketing materials.
• Answer and direct incoming calls.
• Communicate with clients and vendors.
• Prepare routine correspondence and paperwork.
• Organize and maintain filing systems.

Skills

Attention to detail

Self-motivated

Excellent written and verbal communication

Organizational skills

Analytical skills

Dependability

Team player

Education

Bachelor's degree

Real Estate Salesperson license

Tools

Microsoft Office

Adobe Creative Cloud (InDesign)

Job description

About CBRE

Would you like to work at the World’s largest commercial real estate brokerage and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? If so, we want to hear from you! Mississauga – Ontario – Canada.

About You

• You have strong attention to detail
• You are self-motivated, resourceful, and proactive
• You have excellent written and verbal communication skills
• You are organizational and analytical
• You have the ability to provide efficient, timely, reliable, and courteous service to customers.
• You have the ability to effectively present information
• You demonstrates good judgment in applying company policies
• You are dependable and able deliver high-quality work when handed time-sensitive tasks
• You are a positive and committed team player

The Opportunity

CBRE is seeking a resourceful individual to provide administrative and marketing support while working in a highly collaborative team environment. This role is the backbone of the sales team and is highly valued.

What The Admin Coordinator Does

• Creates and initiates property marketing materials and requests.
• Answers, screens and directs incoming telephone calls.
• Responds to general inquiries and provides information as needed, while maintaining confidentiality of sales, marketing, client and proprietary information and data in all communications.
• Communicates with clients, vendors, and other sales professionals.
• Composes and prepares routine correspondence, paperwork (such as listing agreements, RFPs, LOIs, BOVs, lease and sale agreements etc.) and emails for sales professionals.
• Maintains and updates relevant databases and requests website/professional profile updates.
• Organizes and maintains filing system, file correspondence and other records.
• Gathers supporting documentation to complete trade records for various transactions while abiding by company accounting policies as well as local and national laws.
• Works on ongoing long-term assignments while prioritizing day to day tasks.
• May coordinate schedules and appointments for sales team members.
• May attend sales team meetings for the purpose of recording meeting minutes or action items.
• May be responsible for coordination/planning and execution of special events and conferences for client, or sales team.
• Performs other duties as assigned.

Qualifications

• A Bachelor's degree or equivalent combination experience and education, real estate background an asset.
• Minimum 1 year experience providing administrative support to a team of professionals; sales or marketing environment preferred.
• Proficiency in all Microsoft Office applications.
• Experience using Adobe Creative Cloud, particularly InDesign, would be considered an asset.

Education and Experience

• Bachelor's degree (BA/BS) from four‑year college or university.

Certificates and/or Licenses

• Real Estate Salesperson license.

Communication Skills

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to clients. Ability to effectively present information.

Financial Knowledge

Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.

Reasoning Ability

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.

Other Skills and Abilities

Intermediate Microsoft Office Suite and Internet research skills.

Scope of Responsibility

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co‑workers and supervisor.

Compensation and Benefits

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary being offered for this position is $55,000 annually. This role will provide the following benefits: generous paid time off, Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement

CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (Canada) and [phone] (U.S.).

Service line: Advisory Segment