Admin Support Coordinator

CBRE; Kitchener; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Generous paid time off

Group retirement program

Medical, Dental and Vision coverage

Life Insurance

Job summary

CBRE in Canada is seeking a resourceful individual to provide transactional, administrative and marketing support to the sales team's business plan objectives.

You will manage sales transactions, coordinate project management, prepare proposals, presentations and communication materials, and interact with clients while maintaining confidentiality.

This role is the backbone of the sales team, offering growth opportunities and a collaborative environment with CBRE's global resources.

Qualifications

• Associate's degree or equivalent from 2-year college required; Bachelor's degree preferred.
• Experience providing administrative support to a team of professionals.
• Real Estate License is not required but preferred.
• Proficient in Microsoft Office Suite.
• Experience using Adobe Creative Cloud, particularly InDesign, internet research, and web publishing skills, preferred.
• Basic knowledge of financial terms and principles.
• Ability to determine and respond to conflicting priorities.
• Knowledge of accounting and/or business law, an asset.

Responsibilities

• Draft contracts for clients in all stages of the trade process (listing agreements, commission agreements, representation agreements, agreements of purchase & sale, etc. Ensure TRESA standards are met).
• Overseeing the deal process – coordinating collection of due diligence materials, deposits, sanctions and risk assessment forms, key dates summaries, collecting lawyer information, trade records, FINTRAC, updating internal spreadsheets to ensure we have correct deal timelines, sending out reminders to agents and/or clients on timelines.
• Communicating with clients on the above items and addressing inquiries that come in on properties.
• Responsible for running daily team meetings, updating the team’s project spreadsheet to ensure projects are moving along, correct prioritization of urgent projects, and meeting deadlines.
• Coordination of Marketing Materials/Pitches – Updating the marketing materials, pitches, email marketing, and other required deliverables. Coordinate the delivery of marketing materials to the graphics team to update or create new pieces.
• Other duties may be assigned.

Skills

Self-motivated

Time management

Organizational skills

Written and verbal communication

Team collaboration

Detail-oriented

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Creative Cloud

InDesign

Web publishing

Internet research

Job description

About CBRE

Would you like to work at the world’s largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? Are you goal-oriented and driven to be your best every day? If so, we want to hear from you!

Few companies are as dynamic as CBRE, and few industries are more exciting than commercial real estate. If you are looking to make an impact and build your career, this is the opportunity for you!

Be a part of the industry that shapes our cities and our lives.

About You

You are self-motivated and proactive individual

You have stellar time management and organizational skills

You have excellent written and verbal communication skills

You possesses a growth mindset

You're able to be flexible as work priorities change

You collaborates effectively in team settings

You're detailed-oriented and results-driven

You're analytical thinker and creative problem solver

You demonstrates good judgment in applying company policies

You're dependable to deliver high-quality results when handed time-sensitive tasks

You're commited to ethics, integrity, professional conduct, and clients

The Opportunity

CBRE is seeking a resourceful and dynamic individual to provide transactional, administrative and marketing support to the sales team's business plan objectives. You will be responsible for managing sales transactions, team project management, preparing proposals, presentations, and communication materials. Coordinates the distribution of internal and external marketing information. This role requires external communication with clients and within different departments of the company with emphasis on confidentiality.

This role is the backbone of the sales team and is highly valued.

Responsibilities Include But Are Not Limited To

• Drafting contracts for clients in all stages of the trade process (listing agreements, commission agreements, representation agreements, agreements of purchase & sale, etc. Ensure TRESA standards are met)
• Overseeing the deal process – coordinating collection of due diligence materials, deposits, sanctions and risk assessment forms, key dates summaries, collecting lawyer information, trade records, FINTRAC, updating internal spreadsheets to ensure we have correct deal timelines, sending out reminders to agents and/or clients on timelines.
• Communicating with clients on the above items and addressing inquiries that come in on properties.
• Responsible for running daily team meetings, updating the team’s project spreadsheet to ensure projects are moving along, correct prioritization of urgent projects, and meeting deadlines.
• Coordination of Marketing Materials/Pitches – Updating the marketing materials, pitches, email marketing, and other required deliverables. Coordinate the delivery of marketing materials to the graphics team to update or create new pieces.
• Other duties may be assigned.

What We Require

• Associate's degree (A.A.) or equivalent from 2-year college required; Bachelor's degree, preferred
• Experience providing administrative support to a team of professionals, preferred; experience in the Real Estate industry as asset
• Real Estate License is not required but preferred
• Proficient in Microsoft Office Suite
• Experience using Adobe Creative Cloud, particularly InDesign, internet research, and web publishing skills, preferred
• Basic knowledge of financial terms and principles
• Ability to determine and respond to conflicting priorities
• Knowledge of accounting and/or business law, an asset

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

Why choose CBRE?

Experience the resources and support of a global organization where an entrepreneurial mindset is encouraged. The long tenure of our employees speaks volumes about our work environment, leadership, opportunities for advancement, and high employee engagement. Our collaborative culture is built on our RISE values: Respect, Integrity, Service, and Excellence. This reflects the needs and perspectives of our clients and our people.

Reach your highest potential in our modern, Well-certified offices, proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. When people feel inspired, great work is accomplished.

Come experience the employee advantage at CBRE. We look forward to hearing from you!

CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.

Compensation and Benefits

The salary being offered for this position is $55,000-$60,000 annually.

• generous paid time off, Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)