Sales Support Coordinator

CBRE Group, Inc.; Toronto; On-site; CAD 42,000 - 62,000; Full time

Job summary

CBRE Group, Inc. is seeking an administrative support professional to back a Toronto office leasing sales team. The role focuses on gathering documents, coordinating listings, and supporting marketing and transaction activity.

Responsibilities include budgeting, MLS maintenance, document drafting, and liaison with research/client services. Proficiency in Microsoft Office and InDesign is expected; Real Estate experience is preferred.

Qualifications

• Associates degree or equivalent from a 2-year college is required.
• 3 years’ experience providing administrative support to a team of professionals preferred.
• Experience in the Real Estate industry; commercial preferred.
• Proficient with Microsoft Office Suite applications, Outlook and PowerPoint.
• Experience using Adobe Creative Cloud, particularly InDesign.

Responsibilities

• Gathers supporting documentation to complete deal voucher forms and PREC invoices while abiding by company accounting policies as well as provincial guidelines.
• Manages the marketing budgets and listing activities of the team.
• Works with sales professionals to maintain MLS postings and statuses.
• Drafts and coordinates agreements and related documentation to support listing and transaction activity.
• Updates and maintains databases, and updates marketing materials and templates in InDesign.
• Coordinates with research and client services groups to prepare property data for marketing packages.
• Performs market research and financial analysis (nice to have).
• Coordinates on/offsite meetings and broker events and photography.
• Other administrative duties such as printing and binding as required by executives.
• Tracks team expenses.

Skills

Time management

Team collaboration

Communication skills

Detail orientation

Education

Associate's degree (A.A.) or equivalent from 2-year college

Tools

Microsoft Office Suite

Outlook

PowerPoint

Adobe InDesign

Job description

About CBRE

Would you like to work at the world’s largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? Are you goal-oriented and driven to be your best every day? If so, we want to hear from you!

Few companies are as dynamic as CBRE, and few industries are more exciting than commercial real estate. If you are looking to make an impact and build your career, this is the opportunity for you!

Be a part of the industry that shapes our cities and our lives.

About You

You thrive on detailed-oriented work and have stellar time management skills.

You are a self-motivated individual who can collaborate effectively in team settings.

You are proactive and able to be flexible as work priorities change.

You have excellent verbal and written communication skills.

The Opportunity

An industry leading Toronto team, specializing in office leasing, is actively seeking a proactive and resourceful individual to provide administrative, research and marketing support. This role is the backbone of the sales team and is highly valued.

Responsibilities include but are not limited to

• Gathers supporting documentation to complete deal voucher forms and PREC invoices while abiding by company accounting policies as well as provincial guidelines. Liaison with the deals team.
• Manages the marketing budgets and listing activities of the team.
• Works with sales professionals to maintain MLS postings and statuses.
• Drafts and coordinates agreements and related documentation to support listing and transaction activity – grow/nice to have.
• Updates and maintains various information databases, and updates marketing materials and templates in InDesign.
• Acts as a liaison with research and client services groups to coordinate the completion of marketing and various client-specific property data to incorporate into customized property information packages.
• Financial analysis (nice to have) and market research.
• Coordinates on/offsite meetings and broker events and photography.
• Other administrative duties as required such as printing and binding as required by executives.
• Track team expenses.

What We Require

• Associate's degree (A.A.) or equivalent from 2-year college required.
• 3 years’ experience providing administrative support to a team of professionals preferred.
• Experience in the Real Estate industry; commercial preferred.
• Proficient with Microsoft Office Suite applications, special focus on Outlook and PowerPoint
• Experience using Adobe Creative Cloud, particularly InDesign.

Why Choose CBRE?

Experience the resources and support of a global organization where an entrepreneurial mindset is encouraged. The long tenure of our employees speaks volumes about our work environment, leadership, opportunities for advancement, and high employee engagement. Our collaborative culture is built on our RISE values: Respect, Integrity, Service, and Excellence. This reflects the needs and perspectives of our clients and our people.

Reach your highest potential in our modern, Well-certified offices, proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. When people feel inspired, great work is accomplished.

Come experience the employee advantage at CBRE. We look forward to hearing from you!

CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.