Admin Support Coordinator

CBRE Group, Inc.; Kitchener; Hybrid; CAD 42,000 - 64,000; Full time

Job summary

CBRE Group, Inc. is seeking a resourceful administrative and marketing support professional to assist the sales team in achieving their business plan objectives. You will manage sales transactions, coordinate projects, prepare proposals and presentations, and handle confidential communications.

You will liaise with clients and internal departments, ensuring accurate information flow and timely delivery of marketing materials. The role is central to the sales team's efficiency and success.

Qualifications

• Associate's degree (A.A.) or equivalent from 2-year college required; Bachelor's degree, preferred
• Experience providing administrative support to a team of professionals; experience in Real Estate asset management is a plus
• Real Estate License is not required but preferred
• Proficient in Microsoft Office Suite
• Experience using Adobe Creative Cloud, especially InDesign, internet research, and web publishing skills, preferred
• Basic knowledge of financial terms and principles
• Ability to manage conflicting priorities
• Knowledge of accounting or business law is an asset

Responsibilities

• Drafts contracts for clients at all stages of the trade process (listing, commission, representation, purchase & sale); ensures TRESA standards.
• Oversees deal process—coordinates due diligence, deposits, risk forms, key dates, and lawyer info; updates internal timelines.
• Communicates with clients about properties and inquiries.
• Runs daily team meetings; updates project spreadsheets; prioritizes urgent projects and meets deadlines.
• Coordinates Marketing Materials/Pitches; updates marketing content and delivers to graphics team.
• Other duties may be assigned.

Skills

Self-motivated

Time management

Communication skills

Growth mindset

Flexibility

Team collaboration

Detail-oriented

Analytical thinking

Judgment

Integrity

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Adobe InDesign

Job description

About CBRE

Would you like to work at the world’s largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? Are you goal-oriented and driven to be your best every day? If so, we want to hear from you!

Few companies are as dynamic as CBRE, and few industries are more exciting than commercial real estate. If you are looking to make an impact and build your career, this is the opportunity for you!

Be a part of the industry that shapes our cities and our lives.

About You

• You are self-motivated and proactive individual
• You have stellar time management and organizational skills
• You have excellent written and verbal communication skills
• You possesses a growth mindset
• You're able to be flexible as work priorities change
• You collaborates effectively in team settings
• You're detailed-oriented and results-driven
• You're analytical thinker and creative problem solver
• You demonstrates good judgment in applying company policies
• You're dependable to deliver high-quality results when handed time-sensitive tasks
• You're commited to ethics, integrity, professional conduct, and clients

The Opportunity

CBRE is seeking a resourceful and dynamic individual to provide transactional, administrative and marketing support to the sales team's business plan objectives. You will be responsible for managing sales transactions, team project management, preparing proposals, presentations, and communication materials. Coordinates the distribution of internal and external marketing information. This role requires external communication with clients and within different departments of the company with emphasis on confidentiality.

This role is the backbone of the sales team and is highly valued.

Responsibilities include but are not limited to

• Drafting contracts for clients in all stages of the trade process (listing agreements, commission agreements, representation agreements, agreements of purchase & sale, etc. Ensure TRESA standards are met)
• Overseeing the deal process – coordinating collection of due diligence materials, deposits, sanctions and risk assessment forms, key dates summaries, collecting lawyer information, trade records, FINTRAC, updating internal spreadsheets to ensure we have correct deal timelines, sending out reminders to agents and/or clients on timelines.
• Communicating with clients on the above items and addressing inquiries that come in on properties.
• Responsible for running daily team meetings, updating the team’s project spreadsheet to ensure projects are moving along, correct prioritization of urgent projects, and meeting deadlines.
• Coordination of Marketing Materials/Pitches – Updating the marketing materials, pitches, email marketing, and other required deliverables. Coordinate the delivery of marketing materials to the graphics team to update or create new pieces.
• Other duties may be assigned.

What We Require

• Associate's degree (A.A.) or equivalent from 2-year college required; Bachelor's degree, preferred
• Experience providing administrative support to a team of professionals, preferred; experience in the Real Estate industry as asset
• Real Estate License is not required but preferred
• Proficient in Microsoft Office Suite
• Experience using Adobe Creative Cloud, particularly InDesign, internet research, and web publishing skills, preferred
• Basic knowledge of financial terms and principles
• Ability to determine and respond to conflicting priorities
• Knowledge of accounting and/or business law, an asset

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

Why choose CBRE?

Experience the resources and support of a global organization where an entrepreneurial mindset is encouraged. The long tenure of our employees speaks volumes about our work environment, leadership, opportunities for advancement, and high employee engagement. Our collaborative culture is built on our RISE values: Respect, Integrity, Service, and Excellence. This reflects the needs and perspectives of our clients and our people.

Reach your highest potential in our modern, Well-certified offices, proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. When people feel inspired, great work is accomplished.

Come experience the employee advantage at CBRE. We look forward to hearing from you!

CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.