Radiation Medicine Program- Project Coordinator II, Operations

University Health Network; Toronto; On-site; CAD 69,000 - 103,000; Full time

Benefits offered by this job

Competitive offer packages

HOOPP pension plan

Transit access and shuttle service

Flexible work environment

Development opportunities

Job summary

University Health Network is seeking a RMP Project Coordinator, Operations to support project and change management for large capital projects and strategic initiatives within the Radiation Medicine Program. You will collaborate with FM-PRO, UHN Digital, Radiation Safety and other UHN departments to coordinate communications, meetings and timelines.

Reporting to the Senior Manager of RMP Operations, you will prepare stakeholder maps, status reports, and go-live activities, while maintaining

Qualifications

• Bachelor's degree in health sciences, business or related discipline.
• Minimum 3 years of project coordination experience.
• Proficiency with change management methodologies (PROSCI) and related tools.
• Experience creating communications content (decks, SharePoint) and coordinating stakeholders.
• Strong attention to detail, time management and organizational skills.
• Ability to work with minimal supervision on complex tasks.
• Experience working with multidisciplinary teams.
• Excellent written communication skills.

Responsibilities

• Coordinate and support project management, communications and change activities for large capital projects.
• Coordinate RMP committees: agendas, materials, minutes, actions, risks and decisions.
• Monitor progress and report on project management, change and communications plans.
• Prepare program status reports, timelines and stakeholder maps.
• Facilitate clear communication between internal teams and project managers.
• Support Go-Live preparations and post Go-Live activities.
• Undertake other duties and projects as assigned.

Skills

3+ years project coordination

Change management

Stakeholder communications

Excellent writing skills

Multidisciplinary teamwork

Proactive problem solving

MS Office proficiency

MS Project/SharePoint familiarity

Education

Bachelor's Degree in Health Sciences, Business, or related discipline

Tools

Microsoft SharePoint

Microsoft Project

PowerPoint

Excel

Outlook/Teams

Job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union

Number of Vacancies: 1

New or Replacement Position: New

Site: Princess Margaret Hospital. Desk located at OPG Building, 700 University Ave.

Department: Radiation Medicine Program

Reports to: Senior Manager of Operations, RMP

Salary Range: $68,932 - $103,409 Annually (equivalent to ~$35.35 - $53.03 / hour)

Hours: 37.5 Hours Per Week

Shifts: Days

Status: Temporary Full-time (Approximately 12- month contract)

Closing Date: September 21, 2026

Position Summary

Working under the direction of the Senior Manager of RMP Operations, the “RMP Project Coordinator, Operations” will support project management and change management for large-scale capital projects, quality improvement projects and strategic initiatives at the Radiation Medicine Program; in collaboration with FM-PRO, UHN Digital, Radiation Safety and other UHN departments as required. Additionally, this position will provide project and committee coordination support across a variety of planning and implementation activities.

Duties

• Coordinate, support and / or lead project management, communication and change management activities related to a large-scale capital- and new technology- implementation in collaboration with the vendor, FM-PRO, UHN Digital, Radiation Safety, and internal RMP stakeholders.
• Coordinate related RMP committees and working groups including (but not limited to):
  • Preparing relevant agendas
  • Preparing presentation materials
  • Documenting meeting minutes
  • Support tracking of actions, risks, issues, and decisions, working group outputs and dependencies and escalation pathways when timelines or deliverables are at risk
• Monitor, document, and report on progress of project management, change management and communication plans. Identify delays or changes for review.
• Prepares reports and other key documents required to meet program objectives, i.e. stakeholder map, program status reports, timelines, etc.
• Support communication flow between internal teams and project managers of other departments (as appropriate), ensuring clarity of dates, materials, and expectations
• Support and coordination on Project Go-Live preparations and pre-/post- Go Live activities.
• Other duties/projects as assigned.

Qualifications

• Bachelor's Degree in Health Sciences, Business, or related discipline.
• Minimum of 3 years experience working in project coordination, with direct experience in project management.
• Demonstrated proficiency with change management methodologies and tools (PROSCI, etc.), and direct experience in change management
• Experience executing a variety of project communications activities, including development of content (i.e. slide decks, Share Point, etc.), liaising with stakeholders, and supporting overall communications planning.
• Demonstrated high attention to detail, time management, and organizational skills
• Able to work with minimal supervision on complex tasks.
• Able to work with multidisciplinary teams in a positive and productive manner.
• Excellent writing skills, with experience tailoring content to your audience.
• Ability to use a solution-oriented, team approach in solving problems.
• Advanced skills using Microsoft Office Suite, including Outlook, Teams, PowerPoint, Excel, Project (or equivalent).
• Direct experience developing Microsoft Share Point preferred.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.