Project Coordinator II - FMPRO

University Health Network; Toronto; On-site; CAD 69,000 - 103,000; Full time

Job summary

University Health Network is seeking a Project Coordinator to join the FM-PRO team at Toronto General Hospital. You will coordinate capital project activities under the Senior Project Manager, supporting Facilities Operations with schedules, deliverables, and risk management.

The role requires a 4-year mechanical/construction diploma or related program and at least 5 years of experience in plant equipment maintenance, preferably in a unionized hospital setting.

Qualifications

• Completion of a 4-year diploma in mechanical/construction technology or related program.
• Minimum 5+ years of practical experience with plant equipment maintenance.
• Experience in a unionized hospital environment preferred.
• WHMIS safety training certification.
• Ability to read/write, understand and communicate in English; interpret engineering drawings.

Responsibilities

• Provide project management day-to-day support to the Manager.
• Coordinate construction projects and assess client requirements to ensure quality delivery for patients, staff and visitors.
• Develop and use standard tools and processes (Excel, Word, PowerPoint) and project management software.
• Supervise trades and oversee all aspects of projects including planning, tracking, budgeting and reporting.
• Prepare and maintain project documentation including proposals, plans, budgets and agendas.
• Monitor progress, risks and issues; communicate with stakeholders and elevate when needed.
• Suggest risk mitigation strategies and ensure compliance with OHSA and safety regulations.
• Engage stakeholders and manage changing resource and project requirements.
• Schedule meetings with multiple stakeholders and manage calendars.

Skills

Project coordination

Reading drawings

Communication

Organizational skills

Education

4-year diploma in Mechanical or Construction Technology

Apprenticeship in industrial mechanical

5+ years related experience

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union:Non-Union
Number of vacancies:1
New or Replacement Position: New
Site: Toronto General Hospital
Department: FM-PRO (Facilities Management – Planning, Redevelopment & Operations)
Reports to: Senior Project Manager
Hours: 37.5 hours per week
Salary Range: $68,932 - $103,409 per year
Shifts:Mon-Fri, 08:00-16:00
Status: Permanent Full-Time
Closing Date: September 7, 2026

Position Summary: As an integral member of the FM-PRO Facilities Operation, the PROJECT COORDINATOR works as part of a team and coordinates capital project activities under the direction of the Senior Project Manager and works with Facilities Operation Team.

The Project Coordinator will be a highly organized individual with background and experience with supporting healthcare capital projects, especially capital projects, including the maintaining of project schedules, creating and editing deliverables, and managing risks, communications and reporting updates to stakeholders at various levels. The individual in this role will be a clear communicator and skilled writer and will be comfortable creating, writing and editing proposals and presentations.

• Provide project management day-to-day support to the Manager.
• Coordinating construction projects, playing a key role in assessing client requirements to ensure the quality delivery of projects for the benefit of all patients, staff and visitors at the Hospital
• Develop and use standard tools and processes established in the organization, such as Microsoft Office Templates in Excel, Word, and PowerPoint, and the use of Project Management software.
• Supervising the various tradesmen providing different elements of building services, including architectural, plumbing, electrical, etc.
• Oversee and support all aspects of projects including planning, coordination, tracking, evaluation and budget management.
• Preparation and maintenance of project documentation including proposals, project plans, budgets, meeting agendas, documents and decks.
• Monitor and report on progress, risks and issues associated with the project to all stakeholders and elevate as appropriate.
• Provide strategies for risk mitigation and resolution where appropriate.
• Working in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention´s of the Act, in a timely manner
• Engage and communicate with stakeholders on an ongoing basis and ensure changing resource and project requirements are met and understood.
• Schedules meetings with multiple stakeholders with complex calendars and manages meeting calendars and meeting resources
• Performing cross-functional and/or other duties consistent with the job classification, as assigned or requested

Qualifications

• At minimum, a completion of a 4 -year diploma in Mechanical or Marine or Stationary 2nd Class or community college diploma program, in Mechanical or Construction Technology or diploma, in mechanical or HVAC Civil Engineering/Construction Technology or completion of an apprenticeship program as, industrial mechanical.
• Minimum 5+ years related practical experience with significant exposure to plant equipment maintenance required.
• Experience within a unionized hospital environment preferred
• Certified in WHMIS safety training.
• Ability to read/write, understand and communicate in English.
• Ability to read and interpret engineering and Architectural drawings.
• Knowledge of Codes, Regulations, WHMIS, OHSA, Hospital Policies.
  Knowledge of financial management procedures.
• Must be capable of maintaining multiple communication channels.
• Ability to perform duties in a professional and courteous manner and produce high-quality work while meeting deadlines in accordance with UHN standards.
• Exercise initiative and good judgment with ability to multi-task.
• Compliance with confidentiality requirements.
• Effective organizational, interpersonal, and communication skills.
• Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.