Proposal Specialist - Architecture

City Build Recruitment; Toronto; Hybrid; CAD 75,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking a Proposal Specialist in Toronto/Kitchener, ON. The ideal candidate will have 3-5+ years of proposal development experience in the Architecture, Engineering & Construction sector. Responsibilities include developing proposals, collaborating with teams, and designing documents using Adobe InDesign. An advanced skillset in writing, editing, and proposal terminology is required. This role offers a salary of $75,000-$80,000 and a hybrid work environment.

Qualifications

• 3-5+ years of proposal development experience within an AEC environment.
• Advanced Adobe InDesign skills for creating and editing graphics.
• Strong writing and editing abilities with attention to detail.

Responsibilities

• Develop and design responses to RFPs, RFQs, and EOIs.
• Collaborate with teams to gather content.
• Design visually engaging proposals using Adobe InDesign.
• Maintain content libraries and templates.
• Support preparation materials for interviews.

Skills

Proposal development experience

Advanced Adobe InDesign skills

Strong writing and editing abilities

Collaborative personality

Knowledge of AEC sectors

Job description

Proposal Specialist - Kitchener, ON - Architecture

Job Openings Proposal Specialist - Kitchener, ON - Architecture

About the job Proposal Specialist - Kitchener, ON - Architecture

Job Description Proposal Specialist

Location: Toronto, ON/Kitchener, ON

Experience: 4-5+ years

Hybrid with at least 3 days in office

City Build Recruitment is working on behalf of a leading client in the Architecture, Engineering & Construction (AEC) sector to find a dynamic Proposal Specialist to join their Kitchener, ONoffice.

This is a fantastic opportunity for a creative and strategic thinker who thrives in deadline-driven environments and enjoys collaborating with technical teams to produce standout proposals.

Key Responsibilities:

• Develop, write, and design compelling responses to RFPs, RFQs, and EOIs in alignment with brand and strategy.
• Collaborate closely with business development, marketing, and technical teams to gather content.
• Design visually engaging proposals using Adobe InDesign layouts, infographics, and custom graphics.
• Maintain and enhance content libraries and templates.
• Support interview preparation materials and client-facing collateral.
• Manage multiple deadlines while upholding quality and consistency.

What Were Looking For:

• 3-5+ years of proposal development experience within an AEC or related professional services environment.
• Advanced Adobe InDesign skills you know how to create and edit graphics, and you take pride in beautiful layouts.
• Strong writing and editing abilities, with a sharp eye for detail.
• A warm, collaborative, and proactive personality someone whos a pleasure to work with under pressure.
• Knowledge of the AEC sectors proposal process and terminology is essential.
• $75,000-$80,000
• If you're a natural storyteller with strong design instincts and a team-first approach, wed love to hear from you.

Only candidates based in Kitchener, ON or GTA will be considered.