Property Management Officer

Hill Property Management Group Inc.; Oakville; On-site; CAD 96,432,000 - 104,698,000; Full time

Benefits offered by this job

Free parking

Paid time off

Job summary

Hill Property Management Group Inc. in Oakville, Ontario, is seeking a seasoned Administrative Specialist to support property management operations.

You will ensure lease terms are met, prepare contracts for services, coordinate maintenance, monitor costs, and maintain records for owners. The role requires a minimum of five years of administrative experience, strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum secondary (high school) graduation certificate.
• Minimum of five (5) years' administrative experience.
• Proficiency in Microsoft Office - Word, Excel, Office, Outlook.
• Must be client-focused, with excellent interpersonal skills.
• Excellent written and oral communication skills.

Responsibilities

• Ensure terms of lease agreements are met.
• Prepare and administer contracts for property services.
• Coordinate repairs, maintenance and renovations.
• Monitor progress and cost of work for property owners.
• Compile and maintain operating expenses and income records.
• Respond to trouble calls from clients or tenants.
• Assist in preparing operating budgets and manage inventory and controls.
• Oversee and coordinate office administrative procedures.
• Establish priorities and ensure procedures and deadlines are followed.
• Prepare periodic and special reports, manuals and correspondence.
• Delegate work to office staff and coordinate office services.

Skills

Microsoft Office

Client-focused

Interpersonal skills

Written and oral communication

Organizational skills

Time management

Independent work

Education

Secondary school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Hill Property Management Group Inc. is a professional property management firm dedicated to providing reliable, responsive services to residential and commercial property owners. The company focuses on maintaining well-managed, safe, and efficient properties while prioritizing positive experiences for residents, tenants, and stakeholders. Hill Property Management Group Inc. emphasizes strong operational standards, clear communication, and consistent customer service. Team members are encouraged to contribute ideas, take ownership of their work, and support a collaborative environment. The organization values integrity, accountability, and long-term relationships with both clients and community partners.

Duties and Responsibilities

• Ensure terms of lease agreements are met
• Prepare and administer contracts for property services, such as maintenance
• Coordinate implementation of repairs, maintenance and renovation
• Monitor progress and cost of work for property owners
• Compile and maintain records on operating expenses and income
• Ensure response to trouble calls from clients or tenants
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Oversee and coordinate office administrative procedures
• Establish work priorities and ensure that procedures are followed and deadlines are met
• Review and evaluate new administrative procedures
• Monitor and evaluate
• Carry out administrative duties of establishment
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Delegate work to office support staff
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Education

Minimum of a secondary (high school) graduation certificate

Experience

Minimum of five (5) years' administrative experience

Skills and other Requirements

• Proficiency in Microsoft Office - Word, Excel, Office, Outlook
• Proficiency in the use of electronic mail
• Must be client-focused, with excellent interpersonal skills
• Excellent written and oral communication skills
• Must be dependable and reliable
• Excellent organizational and time management skills
• Ability to work independently

Working Conditions and Physical Capabilities

• Fast-paced environment
• Ability to manage multiple priorities
• Ability to operate effectively under pressure

Salary and Benefits

• $38.46 / hour - 35 hours per week
• Free parking
• Paid time off

Employment Type

Employment Groups

This employer promotes equal employment opportunities for all applicants, including those self-identifying as members of these groups:

• Persons with disabilities
• Newcomers and refugees
• Youths

*Please do not apply if you are not legally authorized to work in Canada.