Property Operations & Administration Lead

Hill Property Management Group Inc.; Oakville; On-site; CAD 96,432,000 - 104,698,000; Full time

Benefits offered by this job

Free parking

Paid time off

Job summary

Hill Property Management Group Inc. in Oakville, Ontario, is seeking a seasoned Administrative Specialist to support property management operations.

You will ensure lease terms are met, prepare contracts for services, coordinate maintenance, monitor costs, and maintain records for owners. The role requires a minimum of five years of administrative experience, strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum secondary (high school) graduation certificate.
• Minimum of five (5) years' administrative experience.
• Proficiency in Microsoft Office - Word, Excel, Office, Outlook.
• Must be client-focused, with excellent interpersonal skills.
• Excellent written and oral communication skills.

Responsibilities

• Ensure terms of lease agreements are met.
• Prepare and administer contracts for property services.
• Coordinate repairs, maintenance and renovations.
• Monitor progress and cost of work for property owners.
• Compile and maintain operating expenses and income records.
• Respond to trouble calls from clients or tenants.
• Assist in preparing operating budgets and manage inventory and controls.
• Oversee and coordinate office administrative procedures.
• Establish priorities and ensure procedures and deadlines are followed.
• Prepare periodic and special reports, manuals and correspondence.
• Delegate work to office staff and coordinate office services.

Skills

Microsoft Office

Client-focused

Interpersonal skills

Written and oral communication

Organizational skills

Time management

Independent work

Education

Secondary school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Hill Property Management Group Inc. in Oakville, Ontario, is seeking a seasoned Administrative Specialist to support property management operations.

You will ensure lease terms are met, prepare contracts for services, coordinate maintenance, monitor costs, and maintain records for owners. The role requires a minimum of five years of administrative experience, strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced environment.