Property Manager

Tribe Management Inc; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

The DMS Group, a division of Tribe Management Inc., seeks a Property Manager to oversee on-site residential portfolios under the Director of Commercial and Multi-Residential. The role focuses on administration, maintenance, and ensuring contractual obligations and KPIs are met.

Key responsibilities include supervising staff, budget management, contractor coordination, and tenant relations, with regular reporting and after-hours support as needed.

Qualifications

• 4+ years of experience in residential property management.
• Knowledge of property administration and maintenance practices.
• Experience with student housing is an asset.

Responsibilities

• Provide supervision and direction to administrative and maintenance staff.
• Manage operating budget and monthly spending.
• Issue purchase orders and manage contractors.
• Oversee property maintenance and administrative management.
• Coordinate client reporting and responses in a timely manner.
• Prepare and review daily, weekly, and monthly reports.
• Attend meetings and conduct after-hours property manager meetings as needed.
• Process work orders and rent-related tasks.
• Maintain lease administration and tenant liaison responsibilities.
• Conduct annual rent reviews and prepare related documents.
• Respond to after-hours and weekend emergency calls as needed.
• Other assignments within scope of job.

Job description

The DMS Group, Division of Tribe Management Inc., is currently seeking a Property Manager to join our team. The Property Manager works under the Director of Commercial and Multi-Residential. The Property Manager will oversee the administrative and maintenance operations of a particular residential portfolio.

They are responsible to meet all contractual obligations and deliverables as well as achieving or exceeding the company's and client's key performance indicator targets.

This job description is not intended and should not be construed to be an exhaustive list. All job descriptions are subject to change.

As the member of the property management team on site(s), the key responsibilities of the Property Manager include:

• Provide supervision, give direction, delegate to administrative and maintenance staff
• Cost Management of operating budget – to include determining, dispensing, monitoring and management of the monthly spending
• Purchase order processing and contractor management – issuing purchase orders and managing, directing contractors
• Property Maintenance & Administrative Management – Assigning tasks and duties to administrators and superintendents on a daily basis; monitor progress or status of assigned work; disciplines employees
• Client Management and reporting – working closely with client; providing required reports, responses in a timely manner
• Management Reporting – Daily, weekly, monthly reporting to company, attendance at conference calls, meetings
• Attendance at various meetings during and after regular business hours (i.e. property manager meetings, tenant meetings)
• Work order processing and administration
• Rent Collection, Rent Geared to Income Calculations, Arrears Management
• Lease Administration and Tenant Liaison – leasing, Market and Affordable Market Units
• Annual Rent Review Process
• Preparation of Legal Documents for LTB hearings, Eviction, etc
• Conducting in-suite, vacant unit, building and grounds inspections – schedule and/or assign deficiencies to administrator, superintendent or contractor for completion
• Respond to after business hours & weekend emergency calls (on a rotational basis)
• Other assignments within the scope, spirit, and purpose of the job as reasonably requested from time to time by management

Desired Skills and Experience

• 4 or more years experience in residential property management and knowledge of property administration and maintenance practices
• Property Management experience in student housing is an asset
• Knowledge of various legislations, including the RTA (Resident Tenancy Act),
• Knowledge of codes & regulations, including Fire Code, Building Code, Occupational Health & Safety Act
• Knowledge and understanding of building systems (HVAC, Fire Protection, Mechanical, Electrical)
• Knowledge and experience of LTB proceedings as it relates to the process of serving Notices relating to non-rental payments, anti-social behavior, illegal activity, etc
• Strong customer service orientation and delivery
• Skilled in organizing and supervising multiple simultaneous service requests
• Energetic leadership. Enjoys leading by example. Using a "can-do" attitude that will positively influence, motivate and energize the team
• Proven ability to identify, evaluate and develop new ideas with supportable results,
• Solid Analytical Strengths. Ability to apply logic and reasoning to effectively manage projects, analyze complex financial, legal, and contractual problems, and provide solutions or recommendations,
• Ability to respond and express ideas clearly in written and oral communication
• Experience utilizing Yardi or similar financial software
• Strong computer skills – MS Word, Excel, Outlook
• Strong Contract Management and Trade Supervision
• Sound analytical and problem-solving skills. Ability to identify risk, thereby mitigating liability
• Excel at planning and organizing; Ability to meet deadlines proficiently
• Demonstrates a high degree of integrity
• Reliable vehicle required

This is an excellent opportunity for a career-minded property management professional looking to further their career.

Thank you in advance for your interest. We regret that we can only respond to candidates chosen for an interview. Candidates must be authorized to work in Canada.