Property Management Assistant / Receptionist

CBRE Group, Inc.; Toronto; On-site; CAD 42,000 - 56,000; Full time

Job summary

CBRE Group, Inc. is hiring a Property Management Assistant/Receptionist who will support property operations and financial reporting for client buildings in Toronto. You will coordinate tasks and act as a primary liaison for tenants.

The role emphasizes accuracy, adherence to standards, vendor documentation review, and mentoring junior staff while following established procedures under supervisory guidance.

Responsibilities

• Coordinate complex property management operations and provide senior-level administrative support.
• Manage the preparation of monthly reports, financial summaries, and budget forecasts.
• Serve as the primary point of contact for tenant inquiries.
• Review and process vendor invoices, contracts, and compliance documentation.
• Support the internal audit process and ensure adherence to operational standards.
• Mentor and provide guidance to junior coordinators and support staff.
• Requires established understanding of work routines and standards and applies skills and knowledge in a range of processes, procedures and systems

Job description

About the Role:

As a CBRE Property Management Assistant/Receptionist, you will perform property management activities and support financial and operational reporting. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You’ll Do:

• Coordinate complex property management operations and provide senior-level administrative support.
• Manage the preparation of monthly reports, financial summaries, and budget forecasts.
• Serve as the primary point of contact for tenant inquiries.
• Review and process vendor invoices, contracts, and compliance documentation.
• Support the internal audit process and ensure adherence to operational standards.
• Mentor and provide guidance to junior coordinators and support staff.
• Requires established understanding of work routines and standards and applies skills and knowledge in a range of processes, procedures and systems
• Follows standardized procedures and practices and receives regular but moderate supervision and guidance
• Evaluates and selects solutions from established options