Facilities Coordinator

CBRE Group, Inc.; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

CBRE Group, Inc. in Oakville, Ontario is seeking a Facilities Coordinator to serve as the vital link between clients, vendors, and contractors. You will help orchestrate facility tasks and manage work orders to keep assets operating smoothly.

You will gather information, follow established procedures, and communicate clearly with clients and teammates while contributing to ongoing maintenance planning and reporting.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to monitor performance and progress.
• File work orders, proposals, and other vendor files.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and communicate clearly with stakeholders.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.
• Apply established procedures to solve straightforward problems under supervision.
• Deliver outputs by following defined processes under guidance.

Job description

About the Role:

As a CBRE Facilities Coordinator, you'll be the pivotal link, expertly engaging with clients, vendors, and contractors to orchestrate the successful completion of critical facility tasks and work orders. This dynamic role is integral to our Facilities Management function, where you'll contribute directly to the seamless operation of our assets and play a key part in the strategic planning for all repairs and future investment initiatives.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.