Property Management Assistant / Receptionist

CBRE; Toronto; On-site; CAD 50,000 - 57,000; Full time

Job summary

CBRE is seeking a Property Management Assistant/Receptionist to support complex property operations and financial reporting. You will serve as the main contact for tenants and assist with invoices, contracts, and compliance documentation.

The role includes preparing monthly reports, aiding in budget forecasts, and mentoring junior staff. A strong MS Office skillset and organized approach are essential for success in this on-site position at CBRE.

Qualifications

• High School Diploma or GED required with 2-3 years of related experience.
• Establish understanding of work routines and standards; apply skills across processes and systems.
• Good problem-solving skills with ability to review and select solutions without constant supervision.
• Ability to explain detailed information within the team clearly and concisely.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, etc.).
• Strong organizational skills and inquisitive mindset.

Responsibilities

• Coordinate complex property management operations and provide senior-level administrative support.
• Prepare monthly reports, financial summaries, and budget forecasts.
• Serve as the primary contact for tenant inquiries.
• Review and process vendor invoices, contracts, and compliance documents.
• Support internal audit processes and ensure adherence to standards.
• Mentor junior coordinators and support staff.

Skills

Organizational skills

Communication skills

Problem solving

Clear information sharing

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Property Management Assistant/Receptionist, you will perform property management activities and support financial and operational reporting.

What You'll Do

• Coordinate complex property management operations and provide senior-level administrative support.
• Manage the preparation of monthly reports, financial summaries, and budget forecasts.
• Serve as the primary point of contact for tenant inquiries.
• Review and process vendor invoices, contracts, and compliance documentation.
• Support the internal audit process and ensure adherence to operational standards.
• Mentor and provide guidance to junior coordinators and support staff.
• Requires established understanding of work routines and standards and applies skills and knowledge in a range of processes, procedures and systems
• Follows standardized procedures and practices and receives regular but moderate supervision and guidance
• Evaluates and selects solutions from established options

What You'll Need

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Property Management Assistant/Receptionist position is $50,000 annually [or $24.04 per hour] and the maximum salary for the Property Management Assistant/Receptionist is $57,000 annually [or $27.41 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)