Property and Leasing Administrator

TGA Group; Toronto; On-site; CAD 38,000 - 43,000; Full time

Job summary

TGA Group is seeking an experienced Property and Leasing Administrator to support its growing real estate portfolio in Ontario. The role includes maintaining lease records, managing rent payments, and coordinating with tenants and vendors, contributing to smooth property operations across residential and office spaces.

Qualifications

• Minimum 3 years of experience in lease administration or property management.
• Strong knowledge of Ontario’s Residential Tenancies Act.
• Highly organized and detail-oriented.

Responsibilities

• Manage and track monthly rent deposits and maintain accurate tenant ledgers.
• Prepare and administer lease agreements and renewals.
• Coordinate maintenance issues and liaise with vendors.

Skills

Lease Administration

Property Management

Tenant Communication

Rent Tracking

Microsoft Office Suite

Tools

Yardi Voyager

Yardi Facilities Manager app

Job description

Direct message the job poster from TGA Group

TGA GROUP is a family-owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long term value down to the last detail. We strive to create spaces that reflect the way people want to live and work today, while evolving for tomorrow. Due to growth, we are currently seeking a Property and Leasing Administrator to join our team.

Position Overview:

We are seeking an experienced and detail-driven Property and Leasing Administrator to support a growing real estate portfolio consisting of both residential rental units and office space across the GTA. This role plays a key part in maintaining lease records, coordinating with tenants and vendors, managing rent payments, and supporting the operations and property management team.

The ideal candidate brings a strong understanding of lease administration, rent tracking, and Ontario’s Residential Tenancies Act (RTA), as well as working knowledge of property management platforms such as Yardi Voyager and Yardi Facilities Manager app.

Key Responsibilities:

• Manage and track monthly rent deposits, post payments, and maintain accurate tenant ledgers
• Prepare, update, and administer lease agreements, renewals, and notices for residential and office tenants
• Track key lease data including term dates, renewal options, rent escalations, and lease expiries
• Support rent arrears tracking, prepare tenant communications, and assist with collections
• Coordinate Landlord and Tenant Board (LTB) filings, including N4 notices, eviction applications, and enforcement of tenancy matters in accordance with the Residential Tenancies Act
• Liaise with tenants to address lease-related inquiries, maintenance issues, or account concerns
• Coordinate vendor services, schedule repairs, and follow up using Yardi Facilities Manager app to ensure timely resolution and accurate work order tracking
• Assist with tenant move-ins and move-outs, ensuring all documentation and coordination is completed
• Maintain digital and physical lease files, rent rolls, vacancy reports, and administrative records
• Provide support to the Property Manager and Operations team to ensure smooth day-to-day operations
• Utilize Yardi Voyager, Yardi Facilities Manager app, and related software tools to manage lease tracking, maintenance logs, and reporting

Required Knowledge and Experience:

• Minimum 3 years of experience in lease administration, residential property management, or similar real estate environment
• Strong working knowledge of Ontario’s Residential Tenancies Act (RTA) and experience with LTB processes
• Proficient in managing rent collection, arrears follow-up, and maintaining detailed tenant ledgers
• Hands-on experience with Yardi Voyager and ideally Yardi Facilities Manager app (or a willingness to learn quickly)
• Familiarity with commercial leasing terms is an asset
• Proficient in Microsoft Office Suite
• Highly organized, detail-oriented, and capable of managing multiple priorities independently
• Excellent communication and interpersonal skills with a tenant-focused mindset

AODA Statement

TGA Group encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Customer Service

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