Licensed Real Estate Assistant

REMAX Professionals Sidorova Inwood Realty; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading real estate firm in Toronto is searching for a Licensed Executive Assistant to support a top-producing agent. This role offers dynamic responsibilities from administrative tasks to client-facing interactions, with an emphasis on proactivity and detail. The successful candidate will enjoy a goal-oriented environment with opportunities for professional growth in a supportive team culture.

Qualifications

• 1+ year of experience in real estate.
• Strong administrative and organisational background.
• Excited to support a top-producing agent.

Responsibilities

• Manage paperwork and administrative tasks.
• Support open houses and client dealings.
• Maintain schedules and CRM.

Skills

Detail-oriented

Proactive

Organizational skills

High energy

Client-facing confidence

Education

RECO license

Job description

1 week ago Be among the first 25 applicants

Direct message the job poster from REMAX Professionals Sidorova Inwood Realty

Now Hiring : Licensed Executive Assistant to a Top-Producing Realtor (Toronto West End)

One-on-one support. One big opportunity. One incredible team behind you.

We’re looking for a Licensed Executive Assistant to work directly with one of our top-producing agents in the West End of Toronto (High Park, Bloor West Village, Junction, etc.). This is a chance to be the right hand to someone who’s growing fast and needs a high-energy, detail-driven partner to help run the show — from showings and open houses to paperwork, organization, and client care.

You’ll have the support of our tight-knit, family-style real estate team , but your main focus will be working 1 : 1 with one amazing agent who's looking to scale — with your help.

What You’ll Be Doing

Deal & Transaction Support

• Keep paperwork organized, submitted, and compliant before closing
• Handle admin tasks related to listings, offers, and client documentation
• Be proactive — not reactive — with follow-ups and missing pieces

Licensed Field Support

• Run showings, host open houses, and cover appointments when the agent can’t be in two places at once
• Follow up with leads and visitors
• Step confidently into the client experience when needed

Schedule, CRM & Business Organization

• Stay cc’d and help manage the moving parts — showings, signings, client visits
• Keep the CRM updated and help with client touchpoints (past and present)
• Track down IDs, gather documents, and check those little boxes that make a big difference

Social Media & Marketing Support

• Assist with content creation — think : video editing, writing captions, coming up with content ideas
• Help build and maintain a content calendar for consistent posting
• Be a creative partner in boosting our presence on Instagram, TikTok, and beyond

Listing Coordination

• Upload listings to MLS and ensure details are accurate and complete
• Get paperwork signed quickly and professionally
• Schedule photographers, stagers, cleaners, and home inspections — and make sure everything is ready to shine
• Bring new ideas for client care, processes, or promotions
• Step in where needed without being asked — this is a role for someone who runs toward the action
• Help protect the agent’s time and support long-term growth

Who You Are

• RECO-licensed with 1+ year of experience in real estate
• Strong administrative and organisational background — you’re the type who thrives on structure, checklists, and keeping people (and deals) on track
• Detail-oriented and proactive — you notice the little things before they become big problems
• High energy and confident in client-facing situations
• A fast learner who doesn’t wait to be told what to do — you take initiative
• Comfortable juggling tasks and wearing different hats throughout the day
• Excited to support a top-producing agent directly, while still being part of a fun, collaborative team environment
• Willing to occasionally put in extra hours when needed and treat this like a true partnership

Compensation That Reflects Your Impact

This role offers a goal-oriented compensation structure :

• Base salary or hourly pay depending on your experience
• Performance bonuses tied to how much you assist and how much business you help generate
• The more you contribute, the more you earn

Why This Role is Special

This isn’t just an admin job — it’s a chance to plug into something real . You’ll be working directly with a top-producing agent who’s in high demand and closing a high volume of transactions. That means lots of action, responsibility, and opportunity to grow your skills and career fast.

At the same time, you’ll be surrounded by an amazing, high-energy, family-style real estate team . We’ve built a culture where we work hard, support each other, and genuinely have a good time doing it. We take the work seriously — but we don’t take ourselves too seriously. You’ll be welcomed, included, and encouraged to bring your whole self to work.

If you want to feel valued, be challenged, stay busy, and laugh daily with people who actually like each other — this is the place.

How to Apply

Please send us your resume along with a short video that tells us :

• Why this role speaks to you
• What makes you a great fit to support a driven, fast-paced individual
• Your favourite client gift or follow-up idea!

Let your personality shine — we want to see you , not just your resume.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Sales and Management

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