Property Administrator, Atlantic Canada

Plaza REIT; Fredericton; Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid work arrangement

Annual bonus program

Competitive benefits

Job summary

Plaza Retail REIT is hiring a Property Administrator for Atlantic Canada. The role supports Plaza's portfolio across Fredericton, Halifax, and Charlottetown, handling admin tasks, invoicing, record-keeping, and communications.

You will work with multiple departments in a fast-paced environment and report to the Vice President, Operations (Atlantic). The ideal candidate is organized, tech-savvy, detail-oriented, and capable of managing multiple priorities while providing exceptional

Qualifications

• Experience using property management software and ERP/CRM systems.
• Strong proficiency with Microsoft Excel, Outlook, and Word.
• Experience with Fyxt, Yardi, Angus, Building Engines, MRI or similar platforms is an asset.
• Excellent organizational and time-management skills are essential.
• Strong attention to detail and accuracy is required.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills are important.
• Self-motivated with a strong sense of accountability and teamwork.
• Experience in administrative, customer service, property management, or operations support is beneficial.

Responsibilities

• Provide day-to-day administrative support to the Property Operations Team.
• Process invoices and support accounts payable administration.
• Prepare, maintain, and organize records, reports, correspondence, and operational documentation.
• Assist with vendor, contractor, tenant, and internal communications.
• Coordinate and maintain information within company systems and databases.
• Support data entry, reporting, and records management activities.
• Administer work orders and track service requests via Plaza's property management software.
• Assist with operational projects and portfolio initiatives as required.
• Coordinate information across multiple properties and departments.
• Contribute to continuous improvement initiatives within the Property Operations Team.

Skills

Property software

Excel

Time management

Attention to detail

Communication

Team player

Customer service

Administrative experience

Tools

Fyxt

Yardi

Angus

Building Engines

MRI

Job description

Location: Fredericton, NB | Halifax, NS | Charlottetown, PE

Position Type: Full-Time, Permanent

Hours: 37.5 hours per week, Monday to Friday

Work Arrangement: Hybrid work model with the opportunity to work remotely up to two days per week.

About Plaza

Plaza Retail REIT is a leading owner, developer, and manager of retail real estate across Eastern Canada. We are committed to delivering exceptional service to our tenants, partners, and communities through active property management, strong relationships, and operational excellence.

We are currently seeking a Property Administrator, Atlantic Canada to join our Property Operations Team. This role plays an important part in the day-to-day success of Plaza's Atlantic Canada portfolio by providing administrative and operational support across a diverse portfolio of commercial properties.

This position is ideal for an organized, detail-oriented professional who enjoys working with technology, managing multiple priorities, and contributing to a collaborative and fast-paced environment.

What You'll Do

Reporting to the Vice President, Operations (Atlantic), you will support the operational success of Plaza's Atlantic Canada portfolio through a variety of administrative and operational responsibilities, including:

• Providing day-to-day administrative support to the Property Operations Team
• Processing invoices and supporting accounts payable administration
• Preparing, maintaining, and organizing records, reports, correspondence, and operational documentation
• Assisting with vendor, contractor, tenant, and internal communications
• Coordinating and maintaining information within various company systems and databases
• Supporting data entry, reporting, and records management activities
• Administering work orders and tracking service requests through Plaza's property management software platform
• Assisting with operational projects and portfolio initiatives as required
• Coordinating information and documentation across multiple properties and departments
• Contributing to continuous improvement initiatives and process enhancements within the Property Operations Team

What We're Looking For

The ideal candidate will have:

• Experience using property management, work order, accounting, ERP, CRM, or other business software systems
• Strong proficiency with Microsoft Office, particularly Excel, Outlook, and Word
• Experience with Fyxt, Yardi, Angus, Building Engines, MRI, or similar platforms considered an asset
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• The ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Effective written and verbal communication skills
• A self-motivated approach and strong sense of accountability
• A positive, team-oriented attitude with a willingness to learn and support a variety of operational functions
• Previous experience in an administrative, customer service, property management, accounting support, or operations support role considered an asset

We welcome candidates with experience from a variety of administrative and operational backgrounds who are eager to learn and grow within the commercial real estate industry.

Why Join Plaza?

At Plaza, we believe our people are our greatest strength. We offer:

• A people-focused, stimulating, and supportive work environment
• A flexible hybrid work arrangement with up to two remote workdays per week
• The opportunity to work alongside passionate and collaborative colleagues
• A varied role with exposure to multiple aspects of commercial property operations
• A high degree of autonomy and responsibility
• Employee referral program
• Annual bonus program, including the opportunity to receive a portion of bonus compensation in long-term equity-based awards
• Competitive benefits, including a group insurance plan and employee assistance program
• "REIT-laxation" days, providing additional paid time off throughout the year to rest, recharge, and support work-life balance
• A paid day off to celebrate your birthday
• Generous vacation entitlement starting at three weeks annually
• Paid sick leave and bereavement leave

If you are organized, adaptable, and eager to build a rewarding career in commercial real estate while working as part of a collaborative and supportive team, we'd love to hear from you.

Plaza Retail REIT is committed to fostering an inclusive and accessible workplace. We encourage applications from qualified individuals of all backgrounds, experiences, and abilities.