Operations Administrator - Fredericton, NB

Killam Apartment REIT; Fredericton; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Annual incentive program

Cost-shared health and dental plan

Employee unit purchase plan

Training and development opportunities

Employee and Family Assistance program

Job summary

Killam Apartment REIT is seeking an Operations Administrator in Fredericton, NB. You will support our Operations team in Saint John, NB and Fredericton, NB with administrative duties from our Fredericton office.

The role emphasizes strong Microsoft Office, especially Excel, and effective communication in a fast-paced environment. Prior property management experience and knowledge of Yardi are assets we value.

Qualifications

• Minimum 2 years of administrative experience.
• Strong Microsoft Office, especially Excel.
• Excellent communication and ability to work independently.
• Knowledge of Yardi or similar system is an asset.
• Property management experience is an asset.

Responsibilities

• Respond to and redirect maintenance calls.
• Create and manage purchase orders, change orders, and PPE orders.
• Monitor work orders, CAPEX requests, and invoicing.
• Track vehicle servicing, fleet management, and elevator management.
• Process staff mileage submissions and spend coding.
• Assist with insurance claims and contract pricing follow-up.
• Schedule meetings and interviews; prepare agendas and minutes.
• Develop spreadsheets, performance tracking tools, and training materials.
• Collect and analyze data to support staffing business cases.
• Monitor stockroom inventory and real-time tracking data.
• Provide onboarding and training support, including occasional travel.
• Support operational administration across regions.
• Prepare administrative reports and perform other related duties.

Skills

Administrative support

Excel

MS Office

Communication

Multitasking

Customer service

Teamwork

Tools

Yardi

Job description

Operations Administrator - Fredericton, NB

Full Time Administrative Fredericton, NB, CA

Killam Apartment REIT, based in Halifax, Nova Scotia, is one of Canada's largest residential real estate investment trusts, owning, operating, and developing a $5.5 billion portfolio of apartments and manufactured home communities. Killam's strategy to drive value and profitability focuses on three priorities: (1) increase earnings from the existing portfolio; (2) expand the portfolio and diversify geographically through accretive acquisitions, targeting newer properties and dispositions of non-core assets; and (3) develop high-quality properties in its core markets.

We are currently searching for an experienced, professional and customer-focused Operations Administrator to support our Operations team in Saint John, NB and Fredericton, NB. This role is based at our office in Fredericton, NB where you will be supporting our operations team in Saint John, NB and our regional maintenance manager with various administrative duties.

What you will do:

• Respond to and redirect maintenance calls;
• Create and manage purchase orders, change orders, and PPE orders;
• Monitor work orders, CAPEX requests, and invoicing;
• Track vehicle servicing, fleet management, and elevator management;
• Process staff mileage submissions and BMO spend coding;
• Assist with insurance claims and contract pricing follow-up;
• Schedule meetings and interviews; prepare agendas and take meeting minutes;
• Develop and maintain spreadsheets, performance tracking tools, and training presentations;
• Collect and analyze data to support staffing business cases;
• Monitor stockroom inventory and real-time tracking data;
• Provide onboarding and training support, including occasional travel;
• Support operational administration across regions;
• Prepare administrative reports and perform other related duties as required.

Who you are:

• Must have strong administrative training and background, with over 2 years' experience;
• Must have excellent knowledge of Microsoft office tools, and a high level of Excel competency;
• Excellent communication skills, with the ability to work independently and/or as part of a team;
• Ability to work in a fast-paced, multi-tasking environment;
• Keen focus on internal and external client satisfaction and process improvement;
• Prior property management experience would be an asset;
• Knowledge of Yardi would be an asset or similar capital processing system.

What we offer:

• A competitive salary commensurate with skills and experience;
• An annual incentive program;
• A cost shared health and dental plan;
• An employee unit purchase plan;
• Opportunities to take part in job related training and development;
• Employer funded Employee and Family Assistance program;

We are committed to providing a supportive and inclusive workplace for all employees. Employees will be given support and encouragement to develop their full potential and utilize their unique talents. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

We thank you for your interest in our company. All qualified applicants will be considered; however, only those chosen for an interview will be contacted. Please no phone calls.