Property Administrator

Northview-Residential-Reit; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

Northview is seeking a Property Administrator to join our Residential team in Calgary, AB. Reporting to the Regional Manager, you will support office operations and provide exceptional customer service to residents and prospective tenants.

Responsibilities include answering phones, scheduling showings, preparing lease documents, maintaining resident files, handling mail, deposits, and general office duties. Strong English communication and MS Office skills are essential.

Qualifications

• Ability to multitask and work independently or in a team.
• Strong attention to detail and organizational skills.
• Proficient written and oral English communication.
• Ability to use MS Office at an intermediate level.
• Excellent customer service skills and pleasant demeanor.
• Able to provide a criminal record free of relevant convictions.

Responsibilities

• Answer main phone, routing calls, and being the first point of contact in the office providing information to residents and prospective residents.
• Schedule leasing showings, move-in and move-out appointments, and other tenant appointments.
• Preparation of office correspondence including resident letters; memos, notice to enters, noise complaints, etc.
• Maintain resident files; keeping accurate information regarding resident contact information.
• Receiving and sending mail and courier items.
• Assist with completing bank deposits, EFT's, and security deposit refunds as required.
• Manage office inventory and supplies.
• Assist with preparing and auditing lease agreements for new tenant occupancy as well as renewals as needed.
• General customer service and positive tenant relations.
• Other administrative duties as assigned by the Regional Manager.

Skills

Multitasking

Attention to detail

English communication

Customer service

Independent/team work

Criminal record check

Tools

MS Office

Job description

At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests, and commercial tenants across Canada.

We are looking for a permeant Property Administrator to join our Residential team in Calgary, AB. Reporting to the Regional Manager, you will assist in the effective operations of our property management offices, while providing exceptional customer service.

Responsibilities:

• Answer main phone, routing calls, and being the first point of contact in the office providing information to residents and prospective residents
• Schedule leasing showings, move-in and move-out appointments, and other tenant appointments
• Preparation of office correspondence including resident letters; memos, notice to enters, noise complaints, etc.
• Maintain resident files; keeping accurate information regarding resident contact information
• Receiving and sending mail and courier items
• Assist with completing bank deposits, EFT's, and security deposit refunds as required
• Manage office inventory and supplies
• Assist with preparing and auditing lease agreements for new tenant occupancy as well as renewals as needed
• General customer service and positive tenant relations
• Other administrative duties as assigned by the Regional Manager

Qualifications:

• Able to work independently or in a team environment, is a self-starter, and able to effectively multitask
• Strong attention to detail and organizational skills
• Proficient written and oral English communication skills, managing verbal (in-person or telephone) and written correspondence
• Ability to use MS Office suite at an intermediate level
• Excellent customer service skills and pleasant demeanor
• Able to provide a criminal record free of relevant convictions

Please note, only those candidates chosen to continue through the selection process will be contacted. Northview welcomes and encourages applications from people with disabilities.