Property Administrator

Avanti Software Inc.; Regina; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits (life, LTD, MED

RRSP with DPSP matching

Professional development opportunities

Discounts on rental properties

Job summary

Deveraux Apartment Communities is seeking a Property Administrator to manage on-site operations, leasing, and administrative tasks for our rental communities. This role emphasizes driving occupancy through effective leasing strategies and strong administrative support.

Ideal candidates will have 2+ years in property management, solid accounting basics, and excellent communication. You will support management, drive occupancy, and provide accurate reporting while maintaining a high level of

Qualifications

• 2+ years in property management or related administrative field.
• Strong organizational, accuracy and attention to detail.
• Solid understanding of general accounting principles.
• Excellent verbal and written communication, professional demeanor.
• Ability to multitask and manage deadlines; adaptable to change.
• Team player with willingness to learn.
• Strong numerical skills; proficiency in Microsoft Office; familiarity with Yardi.

Responsibilities

• Perform Administrative and Leasing Tasks: Handle clerical duties, including lease signings, processing rental payments, managing applications, and preparing lease documentation; showcase available suites to prospective residents with tours.
• Support Management: Compile daily, weekly, and monthly reports; ensure accuracy of reporting requirements.
• Enhance Tenant Relations: Implement strategies to improve tenant retention and satisfaction.
• Manage Transactions: Issue receipts and maintain accurate financial records.
• Achieve Sales Targets: Utilize sales experience to meet leasing goals.
• Maintain Flexible Availability: Be available during evenings and weekends.
• Contribute to Marketing Efforts: Assist in marketing strategies to attract tenants.
• Stay Informed: Keep up with local market trends and conditions.
• Client Focus: Listen to client needs and ensure requirements are met.
• Team Support: Assist team members to foster collaboration.
• Provide Exceptional Customer Service: Deliver outstanding service and build community relationships.

Skills

Experience in property management

Organizational skills

Accounting knowledge

Communication & leadership

Multitasking & time management

Team collaboration

Technical proficiency

Driver’s license

Tools

Yardi software

Job description

At Deveraux, we’re more than a rental developer. We’re builders of community, connection, and opportunity. With over $2.5 billion in managed assets across Western Canada, we’ve been recognized as Platinum Status with Canada’s Best Managed Companies for our innovation, growth, and commitment to creating thriving communities.

We specialize in the design, development, construction, and management of purpose-built apartment communities. Thanks to our vertically integrated model, we manage every stage of a project’s lifecycle, from conception to construction to long-term operations. This structure encourages collaboration across all departments and gives our team the chance to contribute meaningfully at every step.

Our developments are thoughtfully designed to be sustainable and forward-thinking, consistently exceeding national energy standards. But our impact goes beyond the buildings. We believe in giving back through donations, volunteerism, and mentorship, because responsible development includes supporting the communities around us.

At Deveraux, our culture is rooted in accountability, integrity, excellence, and collaboration. We’ve created an inclusive environment where innovation is encouraged, and every voice is heard. With access to leadership, strong mentorship, and continuous development opportunities, this is more than a workplace. It is a place where you can grow, make a difference, and be part of something meaningful.

The Opportunity

As a Property Administrator, you will play a critical role in the successful on-site management of our properties. This role is perfect for someone who thrives in a fast-paced environment, possesses strong administrative skills, and has a proven background in sales. The successful candidate will be responsible for both the day-to-day administrative tasks and driving occupancy through effective leasing strategies.

Deveraux Apartment Communities highly values its people and actively seeks individuals who desire to enhance their lives and join a team that has enabled the company to grow nearly five times its size in the past six years. If you're eager to challenge yourself and have a good time at work, Deveraux Apartment Communities would like to hear from you.

What we offer...

• Attractive compensation package that is competitive in the industry
  
• Comprehensive benefits program comprising life, long-term disability, and extended medical, dental, and vision coverage
  
• Registered retirement savings plan (RRSP) with a matching Deveraux-funded deferred profit-sharing plan (DPSP)
  
• Transparent and rewarding workplace dedicated to supporting your professional development
  
• Discounts on rental properties

What you bring...

• Experience: 2+ years in property management or a related administrative field, demonstrating a strong foundation in industry practices and procedures.
  
• Organizational Skills: Proven ability to effectively manage multiple tasks, prioritize workloads, and maintain a high level of accuracy and attention to detail.
  
• Accounting Knowledge: A solid understanding of general accounting principles is essential for this role.
  
• Communication & Leadership: Excellent verbal and written communication skills, with a professional phone demeanor. Excels at establishing and maintaining cooperative relationships and are a self-motivated leader and team player.
  
• Multitasking & Time Management: Demonstrated ability to handle tight deadlines, competing priorities, and multiple demands, while delivering quality results under pressure. Adaptability to change is key.
  
• Team Collaboration: A dedicated team player with a strong work ethic and a commitment to continuous learning and improvement.
  
• Technical Proficiency: Strong numerical competence, with proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Familiarity with Yardi software programs is a plus.
  
• Reliability: A valid driver’s license and access to a reliable vehicle are required for this role.

You will...

• Perform Administrative and Leasing Tasks: Handle clerical duties, including lease signings, processing rental payments, managing applications, and preparing lease documentation to ensure smooth daily operations. Showcase available suites to prospective residents, providing personalized tours and highlighting the benefits of our properties.
  
• Support Management: Assist in compiling and preparing daily, weekly, and monthly reports, ensuring timely and accurate insights into property performance. Work closely with management to maintain the accuracy of all reporting requirements.
  
• Enhance Tenant Relations: Implement strategies to improve tenant retention and satisfaction, ensuring a positive living experience for all residents.
  
• Manage Transactions: Oversee the transaction process, including issuing payment receipts and maintaining accurate financial records.
  
• Achieve Sales Targets: Utilize your sales experience to consistently meet and exceed leasing and sales goals.
  
• Maintain Flexible Availability: Be available during evenings and weekends to accommodate prospective tenants and operational needs.
  
• Contribute to Marketing Efforts: Assist in executing marketing strategies to attract and retain tenants, keeping the property competitive in the market.
  
• Stay Informed: Keep up-to-date with local market trends and conditions, providing relevant information to clients and management.
  
• Client Focus: Listen attentively to the unique needs of clients, ensuring their requirements are met effectively.
  
• Team Support: Offer assistance to team members as needed, fostering a collaborative and supportive work environment.
  
• Provide Exceptional Customer Service: Deliver outstanding customer service to current and prospective tenants by promptly addressing inquiries and resolving issues. Build and maintain positive relationships with residents, fostering a sense of community within the property. Conduct regular follow-ups with leads and existing tenants to ensure satisfaction and retention.

Additional Information

You must also be legally eligible to work in Canada (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit) and provide a satisfactory Criminal Background Check.

The Deveraux Group of Companies is an Equal Opportunity employer. We foster a diverse and inclusive workplace where individuals, regardless of disability, gender, sexual orientation, marital status, race, color, religion, age, nationality, or ethnic origin, have equitable access to opportunities for employment, professional opportunities and advancement. Our recruitment practices are merit-based, ensuring that every candidate is evaluated fairly based on their qualifications, skills, and potential to positively impact our team. Embracing diversity is integral to our organizational ethos, creating a culture where diverse perspectives contribute to our ongoing success and drive innovation. We would like to thank all interested applicants, however only those shortlisted and scheduled for an interview will be contacted.