Project Data Management Coordinator (Document Controller)

EPITEC; Montreal (administrative region); On-site; CAD 76,000 - 103,000; Full time

Job summary

EPITEC in Montreal, QC, is seeking a Project Data Management Coordinator (Document Controller) for a 9-month contract with extension options. The role focuses on controlling project documents across a global portfolio, ensuring quality, timely distribution, and compliance.

The ideal candidate has 5+ years in document control for engineering/construction, strong stakeholder skills, and proficiency with InEight and SharePoint; bilingual English/French is required, Spanish a plus.

Qualifications

• Minimum 5 years of document control experience supporting large engineering, infrastructure, mining, or construction projects.
• Experience managing project documentation across multiple project phases, from planning and design through handover and closeout.
• Strong understanding of document control systems, processes, standards, and governance.
• Experience working with engineering drawings, technical documentation, and contractor deliverables.
• Previous experience managing or mentoring document control personnel or coordinating document control activities within a project environment.
• Experience onboarding contractors, suppliers, and project stakeholders.
• Strong stakeholder management, communication, and relationship-building skills.
• Ability to work effectively in a fast-paced environment with competing priorities and deadlines.
• Strong organizational skills with exceptional attention to detail.
• Experience supporting projects both in office and project-site environments is preferred.

Responsibilities

• Manage and maintain project documentation throughout the full project lifecycle, ensuring accuracy, quality, and compliance with document control standards.
• Perform quality reviews and verification of engineering deliverables, contractor submissions, and project documentation.
• Coordinate the receipt, distribution, tracking, storage, retrieval, and archival of project documents and engineering drawings.
• Support project startup activities, contractor onboarding, project closeout activities, and documentation handover processes.
• Track outstanding deliverables, RFIs, and documentation requirements while ensuring timely follow-up with contractors and project stakeholders.
• Provide document control training and technical support to internal teams, contractors, and external project partners.
• Facilitate user training for document management systems including InEight and SharePoint.
• Participate in project coordination meetings and maintain communication with project teams to ensure documentation milestones are achieved.
• Generate and distribute weekly expediting and project reporting metrics.
• Conduct ongoing contractor engagement activities including regular check-ins and document control reviews.
• Maintain project distribution matrices and document control procedures.
• Monitor team workload, documentation metrics, and project performance indicators.
• Escalate unresolved document control issues and risks to project leadership as required.
• Support continuous improvement initiatives by identifying opportunities to enhance document management processes and workflows.
• Coordinate and streamline system access requests and user support activities.
• Develop project setup and document handover plans in collaboration with project leadership.
• Collaborate closely with engineering, construction, procurement, contractor, and project management teams to ensure alignment on documentation requirements.

Skills

Document control

Stakeholder management

Attention to detail

Communication

Mentoring/document control

Tools

InEight Document

SharePoint

MS Office

Document Management Systems

Project reporting tools

Job description

Role: Project Data Management Coordinator (Document Controller)

Duration: 9-Month Contract with Possible Extension

Location: Montreal, QC (Minimum 3 Days Onsite Per Week)

Compensation: $65.00

Language Requirement: Fluent English and French Required; Spanish is a Plus

Overview

• Our client is seeking a Project Data Management Coordinator (Document Controller) to support large-scale engineering and construction projects within a global project portfolio.
• This individual will be responsible for ensuring document control processes are executed efficiently throughout the project lifecycle, supporting project teams, contractors, and stakeholders across multiple locations and time zones.
• The ideal candidate will have strong experience in document control within engineering or construction environments, excellent stakeholder management skills, and the ability to drive process improvements while maintaining high-quality project documentation standards.

Responsibilities

• Manage and maintain project documentation throughout the full project lifecycle, ensuring accuracy, quality, and compliance with document control standards.
• Perform quality reviews and verification of engineering deliverables, contractor submissions, and project documentation.
• Coordinate the receipt, distribution, tracking, storage, retrieval, and archival of project documents and engineering drawings.
• Support project startup activities, contractor onboarding, project closeout activities, and documentation handover processes.
• Track outstanding deliverables, RFIs, and documentation requirements while ensuring timely follow-up with contractors and project stakeholders.
• Provide document control training and technical support to internal teams, contractors, and external project partners.
• Facilitate user training for document management systems including InEight and SharePoint.
• Participate in project coordination meetings and maintain communication with project teams to ensure documentation milestones are achieved.
• Generate and distribute weekly expediting and project reporting metrics.
• Conduct ongoing contractor engagement activities including regular check-ins and document control reviews.
• Maintain project distribution matrices and document control procedures.
• Monitor team workload, documentation metrics, and project performance indicators.
• Escalate unresolved document control issues and risks to project leadership as required.
• Support continuous improvement initiatives by identifying opportunities to enhance document management processes and workflows.
• Coordinate and streamline system access requests and user support activities.
• Develop project setup and document handover plans in collaboration with project leadership.
• Collaborate closely with engineering, construction, procurement, contractor, and project management teams to ensure alignment on documentation requirements.

Qualifications

• Minimum 5 years of document control experience supporting large engineering, infrastructure, mining, or construction projects.
• Experience managing project documentation across multiple project phases, from planning and design through handover and closeout.
• Strong understanding of document control systems, processes, standards, and governance.
• Experience working with engineering drawings, technical documentation, and contractor deliverables.
• Previous experience managing or mentoring document control personnel or coordinating document control activities within a project environment.
• Experience onboarding contractors, suppliers, and project stakeholders.
• Strong stakeholder management, communication, and relationship-building skills.
• Ability to work effectively in a fast-paced environment with competing priorities and deadlines.
• Strong organizational skills with exceptional attention to detail.
• Experience supporting projects both in office and project-site environments is preferred.

Technical Skills

• InEight Document
• SharePoint
• Microsoft Office Suite
• Document Management Systems
• Project Reporting and Data Management Tools

Preferred Qualifications

• Experience supporting engineering, mining, industrial, energy, or large capital projects.
• Experience managing project documentation from feasibility studies through construction and project handover.
• Previous site-based project experience.
• Spanish language skills are considered an asset.
• Ideal Candidate Profile
• Fluently bilingual in English and French.
• Experience supporting engineering and construction projects.
• Comfortable working with engineering drawings and technical documentation.
• Assertive communicator who can effectively manage contractors and stakeholders.
• Collaborative, proactive, and solutions-oriented approach.
• Strong ability to balance customer service, compliance, and project delivery requirements.

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