Intermediate Document Controller

Equinox Engineering Ltd.; Calgary; On-site; CAD 52,000 - 67,000; Full time

Job summary

Equinox Engineering Ltd. in Calgary, AB is seeking a Junior/Intermediate Document Controller to support EPCM project teams with document control, records management, and distribution of engineering and commercial documents.

You will maintain project registers, control drawings and revisions, administer EDMS, and generate transmittals and status reports while ensuring accuracy, confidentiality, and traceability across the project lifecycle.

Qualifications

• High School Diploma (required).
• Minimum 5 years of document control experience.
• EPCM experience considered an asset.
• Strong communication and interpersonal skills.
• Ability to prioritize workload and manage multiple deadlines.
• A proactive and collaborative approach to problem-solving.

Responsibilities

• Receive, register, distribute, and file incoming and outgoing project documentation.
• Coordinate document control activities for technical documents, drawings, and commercial correspondence.
• Input and maintain document information within project registers and tracking systems.
• Ensure controlled copies of approved documents and drawings are distributed to the appropriate project personnel, vendors, and contractors.
• Maintain accurate records of document revisions, approvals, and distributions.
• Maintain project files, control logs, drawing registers, and document databases.
• Administer and maintain EDMS.
• Prepare transmittals, drawing indexes, status reports, and document control reports.
• Support the filing and maintenance of project databooks and final turnover documentation.
• Ensure all project documents are stored securely and retrievable.
• Provide document control support to project teams, clients, vendors, and contractors.
• Facilitate internal and vendor document review workflows.
• Coordinate squad reviews for project drawings and vendor documentation.
• Work closely with engineers, designers, and project personnel to ensure documentation requirements are met.
• Perform quality control checks at all drawing and document issue stages.
• Ensure documents comply with project procedures, client requirements, and company standards.
• Maintain document integrity, accuracy, and traceability throughout the project lifecycle.
• Support continuous improvement initiatives related to document control processes and systems.

Skills

Attention to detail

Strong communication

Interpersonal skills

Multitasking

Proactive problem solving

Education

High School Diploma

Tools

EDMS platforms

MS Excel

MS Access

MS Word

MS Outlook

Job description

Intermediate Document Controller

Department: Document Control

Employment Type: Contract / Temp

Location: Calgary, AB, Canada

Description

Equinox Engineering Ltd. is a leading Calgary-based EPCM firm delivering innovative facility design and engineering solutions across natural gas, conventional oil, heavy oil, SAGD, and emerging energy sectors. As our technology capabilities evolve to support increasingly complex engineering and business needs, we are investing in strong architectural leadership to enable scalable, secure, and high-quality software solutions.

We are seeking a Junior/Intermediate Document Controller who brings strong organizational skills, attention to detail, and experience working within a fast-paced EPCM environment. In this role, you will support project teams by maintaining document control processes, managing project records, and ensuring the accurate distribution, tracking, and storage of engineering and project documentation.

Why Join Equinox?

• Opportunity to define and lead enterprise software architecture and engineering standards
• A people-focused culture that values technical excellence, collaboration, and continuous improvement
• Meaningful work supporting complex engineering and business systems
• Hands-on leadership role with influence across multiple teams and initiatives
• A flexible and supportive work environment designed for long-term career growth

What You’ll Do

As a Junior/Intermediate Document Controller, you will support the delivery of accurate, timely, and compliant document management services. Your role will include:

Document Control & Administration

• Receive, register, distribute, and file incoming and outgoing project documentation
• Coordinate document control activities for technical documents, drawings, and commercial correspondence
• Input and maintain document information within project registers and tracking systems
• Ensure controlled copies of approved documents and drawings are distributed to the appropriate project personnel, vendors, and contractors
• Maintain accurate records of document revisions, approvals, and distributions

Project Documentation Management

• Maintain project files, control logs, drawing registers, and document databases
• Administer and maintain Electronic Document Management Systems (EDMS)
• Prepare transmittals, drawing indexes, status reports, and document control reports
• Support the filing and maintenance of project databooks and final turnover documentation
• Ensure all project documents are stored securely and remain easily retrievable

Coordination & Team Collaboration

• Provide document control support to project teams, clients, vendors, and contractors
• Facilitate internal and vendor document review workflows
• Coordinate squad reviews for project drawings and vendor documentation
• Work closely with engineers, designers, and project personnel to ensure documentation requirements are met

Quality & Compliance

• Perform quality control checks at all drawing and document issue stages
• Ensure documents comply with project procedures, client requirements, and company standards
• Maintain document integrity, accuracy, and traceability throughout the project lifecycle
• Support continuous improvement initiatives related to document control processes and systems

About You

You are a detail-oriented professional who enjoys organization, process management, and supporting project teams in a fast-paced environment. You bring:

• High School Diploma (required)
• Minimum 5 years of document control experience
• EPCM experience considered an asset
• Strong communication and interpersonal skills
• Ability to prioritize workload and manage multiple deadlines
• A proactive and collaborative approach to problem-solving

Technical Foundation

• Experience with Electronic Document Management Systems (EDMS) within an EPCM environment
• Knowledge of document control processes, procedures, and best practices
• General understanding of the oil and gas industry
• Ability to maintain clear, accurate records and reports
• Strong understanding of document filing systems, revision control, and document tracking methodologies

Software Proficiency

• Advanced proficiency in Microsoft Excel
• Experience with Microsoft Access databases
• Strong working knowledge of Microsoft Word and Outlook
• Experience using EDMS platforms and document tracking systems
• General proficiency with computer and office software applications