Intermediate/Senior Document Controller

Phase Consulting; Vancouver; On-site; CAD 70,000 - 110,000; Full time

Job summary

Phase Consulting in Vancouver seeks an Intermediate to Senior Document Controller to join our Metro Vancouver team. You will manage a controlled document repository and coordinate workflows across engineering, procurement, construction, and commissioning on major capital projects.

The ideal candidate brings 5–10+ years in document control, with mining/resource/energy sector experience and hands-on EDMS knowledge (Aconex, SharePoint, OpenText, Procore, InEight).

Qualifications

• 5-10+ years of document control experience on major capital projects.
• Experience in mining, resources, energy, industrial, EPC, or EPCM sectors.
• Strong understanding of revision management, transmittals, and controlled repositories.
• Experience supporting engineering, procurement, construction, and commissioning paperwork.
• Coordinating documentation between owners, consultants, contractors, and vendors.

Responsibilities

• Maintain accurate, current document repository for multiple projects.
• Ensure teams access current revisions of engineering, procurement, and construction docs.
• Administer daily document control activities: transmittals, filing, indexing, numbering, tagging.
• Coordinate review, approval, and distribution workflows among teams and clients.
• Retrieve and locate project documentation as required by teams.

Skills

Document control

Stakeholder coordination

Attention to detail

Organizational skills

Communication

Multidisciplinary teamwork

Tools

Aconex

SharePoint

OpenText

Procore

InEight

Job description

Position Title: Intermediate / Senior Document Controller

Employment Type: Full-Time

About the Opportunity

Our client is a specialized project services company that designs, implements, and manages enterprise document control and information management systems for some of the largest mining, resource, and energy projects in North America. Their team supports major capital projects from early engineering through construction, commissioning, and project close-out, ensuring critical project information is accurate, accessible, and compliant.

They are seeking an experienced Intermediate to Senior Document Controller to join their Metro Vancouver team. This role is ideal for someone who enjoys working on complex capital projects, collaborating with multidisciplinary teams, and helping establish best-in-class document management practices.

Key Responsibilities

You will be responsible for ensuring project documentation is managed efficiently and accurately throughout the project lifecycle. Responsibilities include:

• Maintain an accurate, current, and controlled document repository for multiple projects.
• Ensure project teams have timely access to current revisions of engineering, procurement, construction, and project documentation.
• Administer day-to-day document control activities, including: Receiving and issuing transmittals; Filing and indexing project documentation; Document numbering, tagging, and metadata management; Tracking document revisions and status
• Coordinate document review, approval, and distribution workflows between internal teams, clients, contractors, and consultants.
• Support project teams by locating and retrieving project documentation as required.
• Work closely with project stakeholders to maintain document control interfaces and ensure compliance with project requirements.
• Review and continuously improve document control standards, procedures, and workflows in collaboration with project stakeholders.
• Coordinate document turnover and handover packages during project close-out.
• Prepare document control reports, logs, and metrics for project management.
• Support additional document management and project administration activities as assigned.

Qualifications

We're looking for candidates who bring:

• 5-10+ years of document control experience supporting major capital projects.
• Experience within the mining, resources, energy, industrial, EPC, or EPCM sectors.
• Strong understanding of document control principles, revision management, transmittals, and controlled document repositories.
• Experience supporting engineering, procurement, construction, and commissioning documentation.
• Experience coordinating documentation between owners, consultants, contractors, and vendors.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and stakeholder coordination skills.
• Ability to manage multiple priorities in a fast-paced project environment.

Preferred Experience

Preference will be given to candidates with experience:

• Supporting large mining, resource, or energy projects.
• Developing or improving document control procedures and workflows.
• Coordinating project document turnover and close-out.
• Working within multidisciplinary engineering or construction teams.
• Using electronic document management systems (EDMS) commonly used on major capital projects, such as Aconex, SharePoint, OpenText, Procore, InEight, or similar platforms.

Why Join?

This is an opportunity to become part of a highly regarded project services team supporting some of Canada's largest industrial and resource developments. You'll work alongside experienced project professionals, contribute to complex, high-profile capital projects, and play a key role in ensuring project information is managed accurately from project initiation through completion.

If you have a passion for document management, enjoy improving processes, and thrive in major project environments, we'd like to hear from you.