Document Controller

Webuild; Toronto; On-site; CAD 75,000 - 85,000; Full time

Job summary

A leading international construction company is seeking a Document Control Specialist in Toronto for the Connect 6ix project. The role involves handling project documentation, ensuring compliance with quality and safety guidelines, and supporting project teams. Candidates should have ten years of document control experience, preferably in public-sector engineering and construction projects. A four-year degree is preferred, along with proficiency in various software tools.

Qualifications

• Ten years of document control experience, five in engineering and construction projects.
• Complete understanding of construction documents.
• Experience working with many file types.

Responsibilities

• Ensure confidentiality of sensitive information.
• Organize and maintain all project documentation.
• Assist in verifying documentation for audit purposes.

Skills

Document Control

Interpersonal Communication

Microsoft Office Suite

Adobe Acrobat

Teamwork

Education

Four-year degree preferred

Two-year technical degree acceptable

Tools

Document Control Software

Job description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. We are a global player with Italian roots specializing in complex infrastructure: innovative and sustainable works that improve the lives of people. Webuild envisions, designs, and builds major works and infrastructure for sustainable mobility, hydropower, water, and green buildings.

This position is part of the Connect 6ix project. Toronto's new Ontario Line subway is now under construction. The Connect 6ix consortium has a key role in this project, delivering the trains, the signaling system, and the operations, storage, and maintenance facility. Connect 6ix will also operate the Ontario Line for a 30-year term once it comes into service.

This is a 6-month to 1-year contract with a salary range of $75K to $85K.

Ensures compliance with the Quality, Health, Safety, and Environment (QHSE) guidelines of the Group

• Enforces safety and evacuation procedures, leading by example (responsible driving, wearing PPE on-site, etc.).
• Promotes a preventive approach and ensures the health and safety of team members (RPS, working conditions, etc.).
• Contributes to the implementation of the Action Plan, performance review, and roadmap within their scope.
• Raises awareness among teams and ensures adherence to environmental guidelines, allocating necessary prevention resources and fostering individual accountability.

ROLE AND GENERAL RESPONSIBILITIES

• Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions
• Organize and maintenance of all documentation pertaining to the project; including RFI’s, DCN's, NCR’s submittals and drawings etc.
• Assist with verification, registration, filing and control of incoming and outgoing documentation
• Interfacing with the project team to maintain the control of documentation
• Assist in audit verification of documentation to ensure project files are current and labelled correctly
• Print, Duplicate, bind, and distribute documentations as required
• Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures
• Maintain records of incoming document transmittals and prepare outgoing transmittals and packages
• Assist in Creation/Communication/implementation and maintenance and document control reporting
• Perform project database input and word-processing functions
• Assist in developing training plans/process for documentation
• Assist in maintaining a project RASCI (distribution) Matrix
• Assist with System requests and permissioning
• Providing support to all project participants including external parties with document control practices for project documentation
• Assist in Individual or training project users as with the procedures and Electronic Document Management Systems.

QUALIFICATIONS

• A four-year degree is preferred, however a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management, is acceptable
• Ten years of document control experience, with at least five-years supporting an engineering and construction project, preferably in the public-sector
• Experience with Microsoft Office Suite of software is required.
• Experience with Adobe Acrobat is required
• Experience with large-scale Document Control Software is required
• Experience working with many files types
• Complete understanding of construction documents
• Excellent interpersonal communication skills
• Ability to work individually or as part of a team

WORK ENVIRONMENT

At WeBuild, we are committed to fostering a diverse and inclusive culture that promotes gender equity and the recruitment of under-represented groups at all levels of our workforce.