Document Control Specialist

Insight Global; Quebec; On-site; CAD 41,328 - 48,216; Full time

Job summary

A North American staffing firm is looking for a Specialist – Document Management for a contract role in Quebec. The position involves managing project documentation, ensuring compliance with standards, and supporting customer interactions. Ideal candidates will have advanced English and French skills along with at least 2 years of relevant experience. This role may require up to 15% travel, providing an exciting opportunity to work in the Electric Power Generation sector.

Qualifications

• Min. 2 years of experience in technical document control or engineering.
• Ability and willingness to travel 15% of the time, including international.

Responsibilities

• Implement Document Management processes on a project level.
• Manage project documentation deliverables and ensure quality compliance.
• Conduct training on the Documentation Management System for new users.

Skills

Advanced English proficiency

Advanced French proficiency

Attention to detail

Excellent communication skills

Education

Bachelor’s degree in Documentation or Engineering

Job description

Base pay range: $30.00/hr - $35.00/hr

• Duration: 1-year contract – perm possible
• Shift: 8-5PM

Job Description

The Specialist – Document Management reports to a Lead Specialist - Document Management. The role is responsible for implementing Document Management following internal processes on a project level, managing project documentation deliverables, maintaining the project’s Master Document List, and ensuring high quality and schedule compliance.

Document Management Process & DMS

• Use established procedures to define or resolve issues related to Document Management process definition and deployment
• Prepare the Project Document Control Procedure related to the Document Management on the project
• Follow up on the project documentation deliverables
• Ensure consistency and high quality within the project documentation
• Conduct Documentation Management System training to new users
• Provide functional assistance and support users with document control software
• Create and maintain all necessary document lists for the project
• Manage all project document transactions ensuring that all relevant information is accurately recorded on the Document Management System

Client/Partner Interface

• Support PED to liaise with customers and partners to follow up the project documentation deliverables
• Submit documents to customer
• Track customer comments and responses, along with document resubmission
• Manage customer return status of project documentation within the Document Management System
• Prepare transmittal with defined deliverables list & submission dates
• Record all necessary document receipts

Requirements

• Advanced English & French language proficiency – speaking & writing
• Min. 2 years of experience in technical document control or engineering
• Ability and willingness to travel 15% of the time, including international

Nice to Haves

• A bachelor’s degree in Documentation or Engineering, or equivalent experience
• Advanced technical French language proficiency, strongly desired
• Experience of direct contact with customers and subcontractors’ representatives
• Good understanding of engineering processes and document control systems
• General knowledge of engineering technical terms

Seniority Level

Associate

Employment Type

Contract

Job Function

Other

Industries

Electric Power Generation