Project Controller

ExcelGens, Inc.; Montreal; Hybrid; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Bilingual work environment

Opportunity for contract extension

Hybrid work arrangement

Job summary

A professional services firm based in Montreal is seeking a skilled Project Data Management Coordinator to facilitate document management across global projects. The ideal candidate will have at least 5 years of document control experience, excellent stakeholder engagement skills, and will be responsible for managing documentation processes and mentoring junior staff. This full-time contract role requires 4 days onsite collaboration with teams and 1 day of remote flexibility.

Qualifications

• Minimum 5 years of experience in Document Control on large-scale projects.
• Experience supervising or mentoring small to medium document control teams.
• Strong understanding of Document Control systems and processes.

Responsibilities

• Ensure accurate and compliant control of all project documentation.
• Provide training and technical support to stakeholders.
• Conduct fortnightly contractor check-ins and monthly reviews.

Skills

Document Control

Stakeholder Engagement

Leadership

Quality Control

Collaboration

Communication

Tools

SharePoint

InEight

MS Office

Job description

Location: Montreal, QC (Onsite 4 days/week)

Contract: 12-month initial contract, with strong possibility of extension

Language Requirement: Bilingual – English & French (Spanish is an asset)

About the Role

We are seeking a highly organized Project Data Management (PDM) Coordinator / Document Controller to support global projects and studies within a central Project Delivery function. Based in Montreal, you will deliver efficient, timely, and high-quality document management services across diverse teams, time zones, and geographies.

This is an excellent opportunity for a collaborative team player with strong stakeholder engagement skills, leadership ability, and a deep understanding of document control processes. You will also contribute to project setup, contractor onboarding, process improvements, and continuous improvement initiatives.

Document Control & Quality

• Ensure accurate, timely, and compliant control of all project documentation.
• Perform quality control and verification of deliverables from contractors and engineering service providers.
• Track, follow up and expedite pending deliverables and RFI documentation.
• Maintain and streamline document distribution matrices and access requests.
• Support project setup and handover planning activities.

Stakeholder Engagement & Support

• Provide training and technical support to internal and external stakeholders.
• Conduct ongoing system training (InEight, SharePoint) for project teams.
• Participate in project coordination meetings and follow up on action items.
• Role-model strong stakeholder responsiveness within 24 hours.
• Onboard, coach, and support junior Document Controllers.
• Oversee team workload and report progress to the PDM Lead.
• Conduct fortnightly contractor check-ins and monthly CDS reviews.
• Produce and distribute weekly expediting and status reports.
• Manage reporting, data cleansing, and documentation updates with the PDM Lead.
• Identify opportunities for process improvement and support CI initiatives.
• Collaborate with project peers through regular face-to-face engagement.

What You Bring

• Minimum 5 years of experience in Document Control on large-scale projects.
• Experience supervising or mentoring small to medium document control teams.
• Strong understanding of Document Control systems, processes, and project lifecycle management.
• Previous experience with project setup, contractor onboarding, close-out & handover.
• Proven ability to manage suppliers, contractors, and vendor documentation.
• Excellent communication, collaboration, and stakeholder engagement skills.
• Ability to excel in a fast-paced environment and manage multiple priorities.
• Proficiency in SharePoint, InEight, and MS Office.

Nice to Have

• Document Control experience across full project lifecycle (from study to handover).
• Experience working onsite or supporting site-based project teams.
• Familiarity with InEight Document and advanced SharePoint functionalities.

Work Arrangement

• Full-time, 40 hours per week.
• Minimum 4 days in office for collaboration with project teams; 1 day remote flexibility.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Accounting/Auditing and Finance

Industries

• IT Services and IT Consulting