Project Coordinator & Construction

FIKA Company; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A prominent retail firm based in Toronto seeks a Project Coordinator for Construction to support the Director of Construction in managing retail projects. The role includes scheduling, documentation, vendor coordination, and communication across project teams. Candidates should hold a relevant degree and have 1–3 years of experience in construction administration. Competitive benefits and internal advancement opportunities are offered.

Benefits

Opportunity to work with a best-in-class team

Internal advancement opportunities

Competitive bonus incentives

Wellness program with mental health resources

Access to internal learning & development programs

Team member discount and other perks

Qualifications

• An insured, reliable vehicle is required.
• 1–3+ years of experience in construction coordination or project administration.
• Proficiency with project management software, spreadsheets.

Responsibilities

• Assist in developing and maintaining project schedules, timelines.
• Prepare and manage project documentation: contracts, permits, meeting minutes.
• Liaise with subcontractors and vendors for deliverables.

Skills

Strong understanding of construction processes

Excellent communication skills

Organization skills

Problem-solving skills

Proficiency in project management software

Education

Bachelor’s degree in construction management, Civil Engineering, Architecture, or related field

Tools

MS Office

Job description

About Us

Founded in 2020, FIKA’s origin is a lifestyle brand redefining cannabis retail including flagship locations in Toronto’s Union Station and Distillery District. The FIKA Company is the home of 10+ Canadian retail banners, with over 200+ stores across Ontario, Manitoba, Saskatchewan, Alberta, B.C., and Yukon. At FIKA we provide exceptional service in a variety of welcoming, intuitive, and diversified store environments, this has allowed The FIKA Company retail family to evolve into the destination for every type of cannabis consumer.

Title

Project Coordinator - Construction

Reports To

Director, Construction

Summary

The Project Coordinator supports the Director of Construction in planning, organizing, and executing retail construction projects across the FIKA portfolio. This role ensures project schedules, budgets, documentation, vendors, and site activities remain aligned and moving efficiently.

Key Responsibilities

Project Coordination & Scheduling

• Assist in developing and maintaining project schedules, timelines, and milestones.
• Coordinate project activities with contractors, suppliers, consultants, and internal stakeholders.
• Monitor progress, identify delays, and help ensure projects remain on schedule and within scope.

Documentation & Administrative Support

• Prepare and manage project documentation: contracts, permits, RFIs, meeting minutes, progress reports, and close‑out packages.
• Track project budgets, invoices, purchase orders, and cost changes.
• Maintain organized project files and ensure compliance documentation is complete.

Vendor & Site Coordination

• Liaise with subcontractors and vendors; obtain quotes, organize paperwork, and follow up on deliverables.
• Assist with scheduling site walkthroughs, inspections, and safety compliance.
• Support the Director of Construction with communication between design, operations, and GC partners.

Communication & Reporting

• Facilitate communication across project teams, ensuring alignment and timely escalation of issues.
• Provide regular updates to the Director of Construction and internal stakeholders.
• Such other duties and functions as the Company may assign to the Employee from time to time.

Why you’ll love working here

• Opportunity to work with a best-in-class team
• Internal advancement opportunities
• Competitive bonus elements with short-term and long-term incentives
• Wellness program including access to mental health resources
• Access to internal learning & development programs
• Team member discount and access to other perks like Perkopolis, Goodlife and many more!

Requirements

• Bachelor’s degree in construction management, Civil Engineering, Architecture, or a related field (preferred).
• 1–3+ years of experience in construction coordination or project administration.
• An insured, reliable vehicle is required.
• Strong understanding of construction processes, building codes, scheduling, and site operations.
• Proficiency with project management software, spreadsheets, and MS Office.
• Excellent communication, organization, and problem-solving skills.

The FIKA Company respects the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths.

*This application may be evaluated using AI technology as part of our process. Final hiring decisions are made by people. Thank you for your interest and application, only those selected for next steps will be contacted. *