Project Coordinator #108821

C.G. Consulting Group; Toronto; Hybrid; CAD 55,000 - 62,000; Full time

Job summary

G.G. Consulting Group is seeking an Intermediate Professional - Project Coordinator to support the closeout of a long-term corporate real estate program and to assist with move management and governance across two buildings in downtown Toronto.

The role provides 37.5 hours per week with hybrid work in office on Wednesdays and an additional Friday each month, plus occasional onsite attendance for meetings or events.

Qualifications

• 3-5 years of experience as a Project Coordinator or comparable project support role.
• Experience maintaining project governance documentation, including risk logs, change logs, meeting minutes, schedules and project trackers.
• Strong Microsoft PowerPoint presentation-development skills.
• Proficiency with Microsoft Excel, Word and Microsoft 365 collaboration tools.
• Ability to work independently, locate information, engage stakeholders and complete assigned work without extensive handholding.

Responsibilities

• Support project closure activities and ensure required documentation, records and administrative deliverables are completed.
• Maintain project management logs, including risks, changes and other governance trackers.
• Coordinate meetings, schedules and stakeholder discussions.
• Prepare accurate meeting minutes and track follow-up actions.
• Create and update PowerPoint presentations, Excel trackers, Word templates and project documentation.
• Organise project information within Microsoft 365 team sites, SharePoint and internal repositories.
• Support project reporting, documentation and governance requirements.
• Bring together key stakeholders and establish effective working relationships across different business and technical functions.
• Independently research project information and identify the appropriate stakeholders, documentation and resources required to complete assigned work.
• Provide shared coordination support across projects preparing for construction, move management and project closeout.

Skills

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Microsoft 365

Stakeholder engagement

Project governance

Attention to detail

Communication skills

Meeting minutes

Tools

Planview

Microsoft Project

Tableau

ChatGPT

SharePoint

Job description

Project Coordinator #108821

Request ID: 108821-1

Start/End Dates: 2026-11-09 - 2027-03-08

Work Location: downtown Toronto, near TTC and GO

Job Title: Professional - Project Control Officer (Project Coordinator) - Intermediate

Job Title: Project Coordinator

Line of Business: Corporate Enterprise Real Estate and Workplace Experience / Project Governance

Target rate range: $40-45hr B2B

Target Start Date: early November

Duration: 6 months

Potential for this contract to be extended or converted to FTE? Extension: Yes / FTE: Yes

Hybrid work: in office on Wednesday, plus 4th Friday of the month. (occasional additional onsite attendance required for meetings or project events, based on business need)

Office Location: 81 Bay Street, Toronto

Work Schedule (hours per week, start time): 37.5 Hours/week, 9-5 Monday to Friday

Potential for OT? No

What does the LOB do?

The team supports governance and coordination for corporate Enterprise Real Estate initiatives, including building construction, employee moves, move management and project closeout activities. The current portfolio includes a long-term multi-year real estate program involving two buildings that is nearing closeout,, as well as projects in planning and preparation preparing for construction and eventual move management.

Reason the role is open?

Additional project coordination support is required to complete project closure activities and provide shared administrative and project governance support across two projects that are gearing up for construction and move management. The team works collaboratively across project governance, corporate Enterprise Real Estate initiatives, construction preparation and move-management activities. The role environment requires someone who can work effectively with different stakeholder groups, including construction, workplace design and experience, technology, security and other business teams.

What project will this contractor be working on?

The contractor will initially support the closeout of a multi-year Enterprise long-term corporate Real Estate project program involving two buildings. and a final employee move. Responsibilities will include completing The work will focus on project closeout deliverables, closure documentation, and related coordination project closure documentation and administrative activities. Following this, the contractor may then transition to supporting two additional Enterprise Real Estate projects through construction preparation, move management and eventual closeout. Direct real estate experience is not required, as the focus is project coordination as the role is primarily focused on project coordination, governance, and delivery support and governance.

The team works collaboratively across project governance, corporate Enterprise Real Estate initiatives, construction preparation and move-management activities. The role environment requires someone who can work effectively with different stakeholder groups, including construction, workplace design and experience, technology, security and other business teams.

Highlights of the role; why would someone choose this role over another?

Opportunity to gain experience across multiple phases of project delivery, including project closeout, construction preparation and move management.

Exposure to a large corporate Enterprise Real Estate program portfolio and a broad range of stakeholder groups across CIBC. The role offers ownership of project coordination, governance, reporting, and stakeholder engagement activities within a collaborative enterprise environment. involving two office buildings and a broad range of stakeholder groups.

Opportunity to work independently and take ownership of established project coordination activities.

Experience with project governance documentation, risk and change logs, stakeholder meetings and project reporting.

The team is open to candidates from different industries and values transferable skills rather than requiring direct real estate experience.

Who Will the Candidate Be Working with on a Daily Basis?

The candidate will work closely with the hiring manager, project team members, Project Managers and stakeholders across corporate Enterprise Real Estate, construction, technology, security and other business functions.

How many years of experience?

3-5 years of Project Coordinator, Project Control Officer or comparable project support experience.

Job Description:

The Intermediate Project Coordinator will provide administrative and project governance support across corporate real estate projects. The initial focus will be supporting the closeout of a long-term program involving two buildings and a final employee move. The candidate may subsequently transition to supporting two projects preparing for construction, move management and eventual closeout. This is a hands-on Project Coordinator/PCO position rather than a Project Manager role. The team requires someone who can begin contributing quickly, independently locate information and engage stakeholders without requiring significant day-to-day direction.

Key Responsibilities

• Support project closure activities and ensure required documentation, records and administrative deliverables are completed.
• Maintain project management logs, including risks, changes and other governance trackers.
• Coordinate meetings, schedules and stakeholder discussions.
• Prepare accurate meeting minutes and track follow-up actions.
• Create and update PowerPoint presentations, Excel trackers, Word templates and project documentation.
• Organise project information within Microsoft 365 team sites, SharePoint and internal repositories.
• Support project reporting, documentation and governance requirements.
• Bring together key stakeholders and establish effective working relationships across different business and technical functions.
• Independently research project information and identify the appropriate stakeholders, documentation and resources required to complete assigned work.
• Provide shared coordination support across projects preparing for construction, move management and project closeout.

Must Have Requirement

• 3-5 years of experience as a Project Coordinator, Project Control Officer or in a comparable project support role.
• Experience maintaining project governance documentation, including risk logs, change logs, meeting minutes, schedules and project trackers.
• Strong Microsoft PowerPoint presentation-development skills.
• Proficiency with Microsoft Excel, Word and Microsoft 365 collaboration tools.
• Ability to work independently, locate information, engage stakeholders and complete assigned work without extensive handholding.

Nice to Have

• Previous experience supporting project closure or closeout activities.
• Experience with Microsoft Project or Planview.
• Experience with Planview.
• Experience with Tableau.
• Experience using AI tools such as ChatGPT or comparable enterprise AI platforms in a professional environment.
• Experience supporting large, complex projects or working in a large enterprise.
• Corporate Enterprise Real Estate, construction or move-management project exposure.

Soft Skills

• Self-directed and self-motivated.
• Proactive and willing to take initiative.
• Able to learn quickly and work through unfamiliar information.
• Personable, outgoing and comfortable initiating stakeholder conversations.
• Strong verbal and written communication skills.
• Able to work effectively with different personalities and stakeholder groups.
• Collaborative and comfortable operating as a shared resource across multiple projects.
• Forward-thinking and resourceful.
• Detail-oriented, particularly when preparing meeting minutes, logs and presentations.

NOTE

Close on Oct 19 at 2pm

G.G. Consulting Group uses advanced ATS systems to track and manage candidates and jobs. We do not use AI tools for candidate screening.